Accounting Specialist

32151BR

Controllers Office

Position Overview
This professional accounting specialist position
has major responsibilities in posting payment transactions, maintaining segregated funds, balancing worksheets, completing logs, filing,
scanning and preparing deposits daily. Identifies and resolves account discrepancies. Responsible for monthly reports, posting of outside
domestic scholarship(s), student account billing, late fee posting, pre-collection activity on accounts, checks, seat deposits, prepayments,
bankruptcy, campus-based loans and verifying student account documents. Serves as primary backup in the production of the KUID card.
Employee maintains internal controls, researches and analyzes data, extensively utilizes Excel and database query, coordinates projects,
develops and prepares reports. Federal and State laws, The University of Kansas policies, NCAA and departmental procedures including cash
management guidelines must be followed. Employee is expected to provide quality customer service, exercise good judgment, have a high degree
of concentration, planning and coordination to perform functions of their position and achieve accurate and timely results.

Job Description
25% – Cashiering/Related Activities

• Process daily deposits and payments for
  the university. Utilize dual control for opening secured drop boxes, processing deposits, payments made in person, transitioning couriered
  funds and daily closing. Immediately process appropriate deposit and payment information. This includes verifying cash, checks and credit
  card amounts and recording them on Daily Drop Box Log. Accurately post each transaction into Campus Solutions daily.
• Post student
  payments into SF. Assure all payments received are properly recorded into SF on-a-daily basis. Adhere to confidentiality rules, provide a
  receipt to each in person customer for every transaction processed. Answer all questions a student/delegate may have while attempting
  payment in a clear, friendly and attentive manner. Complete daily closing with accurate electronic check processing.
• Review daily
  cashiering activity processed. Maintain monthly Cashier Activity Report, Lockbox & Batch Report, and Deposit Report.
• Post student
  organization deposits weekly. Assure all amounts and account codes received are properly recorded into the spreadsheet. Strictly adhere to
  University and SAR policy and procedures in order to maintain proper controls over University assets. Complete daily closing with accurate
  electronic check processing, bank deposit, deposit slip and end of day cash count.
• Scan all cashiering documentation daily.

25% Projects – May include but not limited to:

• Review system report to assess which accounts qualify to
  have the NSF indicator removed. Communicate with management regarding which accounts may require an additional Bursar hold.
• Track
  seat deposits collected by various schools and deposited into FITC. Maintain log of students, dates, amount of payment and specified term.
  Prior to billing for Spring, Fall or Summer, review list with departments and request posting of the seat deposits to the appropriate
  student accounts. Continue to track any deposits to be reapplied to a future term. Prepare a monthly reconciliation of seat deposits and
  report to management.
• Assist with Non-Resident Alien (NRA) information gathering following department guidelines, doing so in an
  accurate and timely fashion. Set up international student scholarship files and transfer information to spreadsheets. Accept and evaluate
  completion of student documentation. Assist with notifications, student account tuition and fee calculations, taxation, and reporting to the
  State.
• Process monthly e-bill notifications for student financials. Review and spot check accounts looking for possible errors
  before the notification process begins.
• Complete and evaluate NPY Hold Release Request when approached by a student to allow their
  eligible authorized financial assistance to pay anticipated spring charges and outstanding charges on the account. Complete the form and
  provide FAS folder for their review. Follow-up with response to the student regarding whether hold release is permissible and/or payment is
  required.

20% KUID Card

• Serve as the primary backup in the production of the KUID card.
• Assist
  with production of card and end-of-day reporting and billing.

15% Monthly Reporting/Processes

• Assist
  management in developing more efficient and effective processes and communication of these processes with staff and department as
  requested.
• Review and post late payment fees monthly. Work with FAS during critical months.
• Track email in the office
  account for numbers received monthly.
• Track open group posts within Campus Solutions and follow-up with departments regarding the
  need to post or delete the batch.
• Monitor the report for Form 8300. Create form as needed.

15% – Customer Service
and Other

• Communicate with customers and departments daily both in person, by phone or email in a professional
  manner.
• Research accounts charges, credits, service indicators, and message screens. Responsible for answering office emails through
  Outlook and Hawkhelp.
• Interpret, follow and comply with federal, state, industry, University, Financial Services and SAR rules/laws,
  regulations, policy and procedures. Responsible for exercising good working knowledge of various systems utilized in office operations.
• Engage in testing data for new systems, system upgrades, and/or new functions.
• Provide customer service by responding to
  email and other written correspondence, phone and in-person inquiries.
• Interpret Enroll & Pay student account activity as
  needed.
• Assist with incoming mail distribution processes and maintain department calendar and all logs as
  required.
• Represent the SAR’s Office at student orientation or university informational activities.
• Perform all services in
  a timely, accurate and professional manner, while consistently providing high quality customer service.
• Assist management in
  developing more efficient and effective processes and communications.
• Continuously work to create a harmonious work environment with
  co-workers, administration and the campus community.
• Attend training as requested to enhance skills and perform functions
  better.
• Other duties as assigned.

Required Qualifications

1. High School diploma or GED equivalency
   and four (4) years of relevant experience or Bachelor’s degree in Accounting, Business Administration, or related field.
2. Two (2)
   years cashiering/cash handling experience.
3. Three (3) years of experience in customer service employment: ex. public, internal, phone
   and face-to-face.

Preferred Qualifications

1. Experience with financial procedures and/or analyzing and
   detecting discrepancies as evidenced in application materials.
2. Experience with PeopleSoft Student Financials or Oracle Financials
   Cloud as shown in application materials.
3. Experience with MS Office and PC software applications: ex. document, spreadsheet, calendar
   and tasks applications as evidenced in application materials.
4. Excellent written communication skills as demonstrated in application
   materials.
5. Three (3) years of experience in professional accounting, accounts receivables/billing, collections and/or auditing
   work.
6. One (1) year data entry experience that required a high degree of accuracy.
7. One (1) year of experience using
   accounting and financial reporting systems.
8. One (1) year of experience using Excel spreadsheet to include creating, maintaining and
   using formulas.

Contact Information to Applicants
Mandy Tucker
Mandy.tucker@ku.edu

Additional Candidate Instruction
In addition to the online application, the following documents are required to be
considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.

Application review begins Monday, March 2, 2026 and will continue until a qualified pool of applicants is identified.

Advertised Salary Range: $42,000

Application Review Begins: 02-Mar-2026

Anticipated Start Date: 30-Mar-2026

Primary Campus
University of Kansas Lawrence
Campus

FTE: 1.0

Reg/Temp: Regular

FLSA Status
Nonexempt

Employee Class: U-Unclassified Professional Staff

Work Schedule
M-F
8a-5p

Job Family
Administrative Support-KUL

Work Location Assignment
On-Site

Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color,
ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental
status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also
prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and
is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS
66045, 785-864-6414, 711 TTY.

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