Accounts Receivable Specialist

Salary: $17.50 – $21.75 Hourly

Location: Beeville

Job Type: Hourly

Division: Business Services

Department: Business Services

Closing Date: 4/17/2026 11:59 PM Central

FLSA: Non-Exempt

Essential Functions

Relies on strong organizational skills and the ability to prioritize, troubleshoot, and resolve student and sponsor billing issues. Completes work in a timely manner and easily utilizes basic accounting principles.

Job Duties and Responsibilities

• Responsible for the hiring, training, evaluation, and supervision of Business Accounting Technician/AR.
• Participates in the hiring, training, evaluation, and supervision of cashiers.
• Manages the entire accounts receivable process.
• Coordinates all student and non-student accounts receivable functions across all four campus sites.
• Regularly reviews cash operation procedures and recommends improvements.
• Works closely with Financial Aid and Admissions staff to ensure there is a concerted and synchronized effort toward student service leading to appropriate and accurate disbursement of student financial aid, scholarships, and refunds.
• Works to resolve financial aid and student loan issues in a mutually agreeable and timely fashion in compliance with Board policy as well as State and Federal regulations.
• Performs billing for College receivables for student accounts, third-party sponsor accounts, government agency programs, and corporate and community education accounts.
• Processes refunds for canceled classes, withdrawals, financial aid, etc. Determines the student/third party’s eligibility to receive excess funds.
• Follows policies and procedures outlined by FERPA/GLB rules regarding privacy of student information.
• Uses courtesy, discretion, and professionalism in dealing with students, parents, staff, faculty, administration, and third-party or outside agencies.
• Receives and applies cash, check, and credit card payments for tuition, fees, bookstore charges, all miscellaneous payments, student activity payments, and third-party sponsor payments.
• Posts electronic and payment plan payments.
• Serves as the primary liaison with third-party payment center so students can schedule future payments, store payment methods, and view account information.
• Verifies the 1098-T tax information prior to sending file to the contracted vendor.
• Schedules de-registration dates for non-payment in coordination with Student Services and the College administration.
• Applies holds to student accounts for insufficient payments as well as unpaid tuition and fees.
• Prepares daily cash deposits as needed and enters them into Colleague.
• Prepares monthly aged delinquency reports.
• Maintains thorough documentation to ensure that proper financial information is maintained for historical purposes and is in compliance with Federal and State law.
• Completes monthly reconciliation of accounts receivable.
• Posts and reconciles cash receipt sessions from TouchNet or similar software weekly.
• Works with the bookstore manager to input inclusive access fees into Colleague and reconciles final inclusive access numbers.
• Prepares and invoices dual credit high schools, workforce, and other outside sponsorships.
• Advises and consults with the Chief Financial Officer on the interpretation and application of federal and state laws and regulations as related to student financial services and accounts.
• Takes the lead on assigned AR related projects, providing data and proposed solutions as needed.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications:

An associate’s degree in accounting or a business-related field is required, or the ability to obtain an associate’s degree within two years of employment. Minimum of four years of general accounting experience or a bachelor’s degree in accounting or a business-related field, and two years of accounting experience. A working knowledge of basic computer skills and the ability to operate standard office equipment. Experience with Microsoft Office Suite. Excellent oral, written, and customer service skills are required.
Preferred Qualifications:
Bachelor’s degree in accounting. Experience working in higher education and/or for a nonprofit. Experience using Ellucian Colleague Finance or similar Enterprise Resource Planning (ERP) software system.

Supplemental Information

Other Duties:

Identifies opportunities for process improvement and efficiency in accounts receivable procedures. Collaborates with team members to implement solutions. Participates in college committees.
Travel Requirements:
Travel may be required to other sites as needed.
Environment:
Responsibilities are performed in an office setting with frequent interruptions and changes in the workflow/volume at various locations. The noise level in the work environment is usually quiet/moderate.

Our college provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetic information.

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