Admin Assistant, Grad Nursing

Admin Assistant, Grad Nursing
Mechanicsburg, PA, United States

This position provides support to the work
of the Graduate Nursing program. Responsibilities include administering the program in regards to admissions, budget and coursework as well
as acting as first point of contact for program interaction including student applicants, faculty candidates and matriculating students.

1. Support the Director of the Graduate Program in Nursing and the Coordinator of the FNP track.
2. Establish and maintain close
   communication with directors/coordinators in person and at a distance.
3. Schedule meetings and manage calendar for the director,
   following up on necessary action items.
4. Manage daily administrative duties including receptionist activity, email, mail, copying,
   file management, organizing department meetings, preparing agendas and minutes, communication with students and faculty, and maintenance of
   room reservations.
5. Manage program budgets, provide monthly budget reports, process reimbursements, and allocate Visa transactions
   for director/coordinator. Serve as primary contact with vendors.
6. Manage program level admission processes, including generating
   correspondence, tracking student responses, and following up on course registrations.
7. Support the planning and implementation of
   events, including but not limited to academic and admissions/recruitment events.
8. Assist with accurately uploading faculty
   assignments to the faculty load management system (CALM).
9. Track students throughout the program, including those on leaves of
   absences and withdrawals for future contact.
10. Maintain and update department manuals and documents, including Student Handbooks,
    letters of acceptance/denial, student acknowledgement forms and orientation materials and Canvas site.
11. Review and refine websites
    for all programs supported and implement revisions in communication with necessary university departments and individuals. This includes
    monthly review and refinements of web content/presentation for accuracy and timeliness of information.
12. Assist with the preparation
    and dissemination of promotional materials.
13. Manage social media platforms for all areas supported.
14. Assist in administrative
    duties inherent to the hiring process, including onboarding and orientation of faculty, adjuncts and maintenance of faculty
    files.
15. Maintain program textbook lists; submit course textbooks each semester on behalf of faculty.
16. Manage the Graduate
    Nursing summer intensive course and course schedule, including but not limited to room reservations, housing coordination, catering orders,
    and communication with students and faculty.
17. Distribute, collect, and file course reports.
18. Collaborates with the
    undergraduate Nursing administrative assistant in filing surveys, evaluations, and reports as needed for department evaluation, CCNE,
    PASBON, NONPF, and AACN.
19. Maintain database of student course evaluations.
20. Invite and communicate with Graduate Nursing
    Committee (GNC) student representatives.
21. Serve on DON Policy and Bylaws Committee to provide graduate nursing content for the
    faculty manual.
22. Assist as needed with preparation of accreditation reports.
23. Distribute and collects reports for student,
    alumni, and employer surveys.
24. Manage subscriptions, registrations, and databases for department specific software.
25. Collect
    and maintain course syllabi for each program.
26. Work with faculty and directors to collect and track student assessment data and other
    annual reports.
27. Manage archived student files in accordance with regulatory agency and university requirements.
28. Maintain
    consistent and reliable attendance.
29. Other duties as assigned.

Qualifications
Associates degree required;
Bachelors degree preferred.

2-3 years of administrative support experience.

Higher education or medical working experience
strongly preferred.

About Us
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from
its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service,
leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that
encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable
educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as
persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the
advancement of this vision through their teaching-learning, research, institutional service, and public engagement.

Job
Info
Job Identification: 435
Job Category: Administrative Support
Posting Date: 06/11/2026, 12:03
PM
Job Schedule: Part time
Locations: 1 University Ave, Mechanicsburg, PA, 17055, US

To apply, visit https://messiah-ibvrjb.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/435

jeid-43364464b66f3544b6ccd7fd89f37202

Tagged as: Employment