Administrative Assistant 1 (NY Helps), CAS Human Resources

Position Information

Position
Title: Administrative Assistant 1 (NY Helps), CAS Human Resources
Department: CAS Human Resources
Posting Link: https://www.ubjobs.buffalo.edu/postings/62813
Job Type: Full-Time

Posting Detail
Information

Position Summary

The College of Arts and
Sciences at the University at Buffalo is seeking an Administrative Assistant 1 to support the HR and Finance
units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various
populations.

In this role you will, but not limited to:

• Provide administrative support to the Unit
  Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of
  meetings, and maintaining departmental files.
• Provide administrative support for listserv management, website updates, conference
  room reservations, and email monitoring.
• Provide administrative support for financial transactions at the college
  level.
• Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary
  departmental paperwork.

Learn more:

• Our benefits, where we
  prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative
action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with
disabilities.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited
Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):

• high school diploma or high school equivalency diploma
• two years of experience in
  administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business
  writing
• management of an office

OR

Reassignment Requirement:
You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary
1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was
held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a
current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or
above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed
the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support
courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a
clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support
courses and the four elective administrative support courses, as designated by the agency.

Preferred
Qualifications

• Excellent oral and written communication skills.
• Ability to maintain confidentiality and
  professionalism.
• Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word,
  Excel, and databases.
• Experience with University systems preferred, ePTF, ShopBlue, SIRI,
  etc.
• Ability to handle routine administrative tasks independently
• Attention to detail, accuracy, timeliness, and excellent
  customer service.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and
  maintain office files.

Physical Demands

Salary Range
$47,695

Special Instructions
Summary

All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting
contact will not be acknowledged and cannot be considered.

Is a background check required for this
posting?
Yes

Contact Information

Contact’s Name: Nicole Hayden
Contact’s Pronouns:
she/her/hers
Contact’s Title: HR Officer for Staff Affairs
Contact’s Email: nhayden@buffalo.edu
Contact’s Phone: 716-645-0729

Posting
Dates

Posted: 06/05/2026
Deadline for Applicants: 06/14/2026
Date to be
filled:

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Tagged as: Employment