Administrative Assistant 2 (Part-Time) – Lynnwood

Job ID: 7234

Job Summary

Central Washington University is recruiting an Administrative Assistant 2 to join our CWU Lynnwood Center team in Lynnwood, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based part-time position, which means you get to see the lives you are impacting. We’re offering a competitive salary plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students’ Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You’ll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025.

Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator .

The Role:

This position supports the University by independently performing routine comprehensive administrative duties for the Regional Director and the Lynnwood University Center. The position also compiles reports and data; manages databases; preparing classroom/meeting room schedules; student tuition and fee payments, maintains budget records, coordinating office operations; and providing assistance related to multi-faceted quarterly admission and registration processes by helping students and the general public with referral or information, applications, forms, and other materials requiring knowledge of a variety of University policies and procedures. Position requires attending meetings and events on campus as assigned or requested. All employees are expected to uphold and contribute to CWU’s vision, mission, and values, fostering a culture of student success and institutional excellence.

Job Duties

Administrative S upport:
* Provides proactive administrative and operational support to the Regional Director, demonstrating initiative in identifying opportunities for process improvement and team efficiency.
* Collaborates with academic departments, faculty, and student services to ensure seamless program delivery and student engagement at the Lynnwood Center.
* Produces and maintains a variety of reports, as needed by the Regional Director in planning, organization and operation of the Lynnwood center.
* Facilitates responsive student support by coordinating advising appointments and assisting with academic planning processes.
* Produces letters, meeting notices and agendas, schedules, and other documents from rough drafts, notes, or recordings; takes and transcribes meeting minutes. Proofreads materials.
* Prepare materials for outreach and recruiting events including printing services as needed.
* Maintains, monitors and reconciles departmental budget monthly including departmental credit card. Order office supplies and other purchases.
* Establishes and maintains complex electronic and manual file systems/databases for department records ensuring confidentiality and following records retention policy.
* Manages and enhances the Lynnwood Center’s digital presence through strategic coordination of social, digital, and print media, aligning messaging with institutional branding and outreach goals.
* Represents the Regional Director and the Center with professionalism and cultural awareness at meetings, events, and conferences; delivers presentations that reflect the university’s values and commitment to student success.
* Actively engages in professional development opportunities to enhance technical skills, cultural competence, and leadership readiness.
* Assist human resources by creating and processing I-9 records for new employees.
* Support the training and mentorship of student employees as needed.

CWU Lynnwood O perational Support:
* Delivers responsive customer service to students, faculty, staff, and the public across multiple communication channels, ensuring accurate and welcoming support aligned with CWU’s values.
* Manages center opening/closing procedures and communicates timely updates regarding class or center closures, ensuring clarity and consistency across audiences.
* Coordinates classroom scheduling in collaboration with Academic Scheduling and academic departments, ensuring efficient use of space and alignment with instructional needs.
* Supports planning and execution of University Center events and orientation programs, well-organized experiences that foster student engagement and success.
* Prepare packets for new student orientation, outreach and recruiting events and any other events as needed.
* Represents the Lynnwood Center at outreach and recruiting events, preparing culturally relevant materials and engaging with prospective students to promote CWU’s programs and values.
* Manages incoming and outgoing mail and document distribution with accuracy and timeliness, supporting interdepartmental coordination and compliance with university protocols.
* Maintains inventory and operational readiness of office equipment, proactively addressing technical issues and coordinating with vendors or IT support as needed.

Fiscal Support:
* Maintain and monitor budgets and fiscal records including goods and services, department credit card; create reports.
* Reconcile budgets monthly; recognize inconsistencies; request budget corrections timely.
* Report reconciliations monthly and assist with reforecasting budgets based on those reconciliations.
* Research products for cost, durability, availability, departmental need, and state guidelines (if applicable).
* Order office supplies as needed.

General Student S upport:
* Maintains accurate student records in MyCWU, ensuring timely updates to personal, academic, and advising information while upholding data integrity and confidentiality.
* Uses spreadsheet to prepare Center Class Schedule.
* Supports the planning and delivery of new student orientation programs, including coordination of transfer advising to ensure a smooth transition for incoming students.
* Guides students through graduation and registration processes, providing clear explanations of policies and ensuring timely submission of required documentation.
* Provides first-line technical support for MyCWU-related issues, assisting students and faculty in navigating system functions and resolving access or data concerns.
* Serves as a liaison between students and key university services, coordinating multimodal appointments and ensuring students are connected to appropriate resources across departments and campuses.
* Facilitate effective referrals by helping students, faculty, and staff navigate university systems and connect with appropriate personnel or departments across CWU locations.

* Other duties as assigned.

Minimum Qualifications

• Increasingly responsible administrative, secretarial, fiscal or related work experience.
• Experience and/or training that demonstrates the ability to use Word, Excel, e-mail and/or similar software applications to produce written correspondence, create and maintain spreadsheets, receive, and respond to e-mail inquiries, tasks, etc.
• Excellent communication, interpersonal and organizational skills.
• Ability to provide excellent customer service including listening to customers, identifying is sues, providing options, fulfilling services and exercising knowledge of procedures to assist others.
• Ability to effectively organize multiple work assignments, which may involve competing priorities to produce work products that are accurate, of a high quality and meet deadlines.
• Attention to detail and strong time management skills are essential.
• Demonstrated ability and/or experience working collaboratively with students and/or colleagues to foster a supportive and effective learning and work environment.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Experience with financial, human resources and/or student data systems such as PeopleSoft and/or other system(s).
• Fiscal experience, training and/or education that demonstrates the ability to monitor and reconcile budgets, budgeting, payroll, travel, purchasing, compiling and interpreting fiscal data and providing related reports.
• Experience with social media.
• Demonstrated participation in programs designed to promote student success.
• Demonstrated commitment to improving access to higher education for students through various activities.

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive.

Don’t meet every single requirement? At CWU, we’re committed to creating a welcoming and genuine workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we still encourage you to apply. This could be the opportunity you’re looking for!

Pay, Benefits, & Work Schedule

Salary: This position is based on the range 41 of the Washington State Classification Listing, which has a minimum annual salary of $21,990 and maximum annual salary of $29,292 . In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. (adjusted for 0.5 FTE)

Schedule/Appointment: Monday – Thursday, 12:00pm – 5:00pm / PSE Bargaining Unit 9

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave and Total Rewards Calculator .

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program .

How To Apply

To apply for this position, you must complete the on-line application and attach:

• A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
• Resume including work history, education, training; and
• Contact information for three professional references.

Screening Begins: April 15, 2026

**Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information

Name: Hannah Lee
Title: Regional Director – Lynnwood
Email: chen-han.lee@cwu.edu
Phone: 509-963-3770
Website: https://www.cwu.edu/about/campus-locations/lynnwood/

Please contact Human Resources at hr@cwu.edu or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

This position is part of a Public School Employees of Washington (PSE) bargaining unit.

Notice to Prospective Employees:

Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington University’s policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance , 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email crc@cwu.edu.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at HR@cwu.edu or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509-963-2959 for a paper copy.

Location: Lynnwood, WA

Tagged as: CSS