Administrative Assistant

Requisition Number: 70805

Location: Boulder, Colorado

City:
Boulder

State: Colorado

Employment Type: Classified Staff

Schedule: Full-Time

Posting Close Date: 07-Apr-2026

Date Posted:
25-Mar-2026

Job Summary

The Department of Chemistry is seeking a proactive and meticulous Administrative
Assistant to join our collaborative team. This dynamic role offers the opportunity to play a key role in supporting the department’s
academic mission through administrative coordination, event management, and communication initiatives.As the Administrative Assistant, you
will serve as a central hub for departmental activity-coordinating high-profile seminar programs and event logistics, maintaining the
department’s web presence, and providing essential support to department faculty, staff, students, and guests. You will also ensure the
smooth operation of the front office, while implementing systems that improve efficiency across the department.This entry-level position is
an excellent opportunity to apply a versatile skill set, offering hands-on experience in higher education administration, and is ideal for
someone eager to grow their skills in event coordination, digital communications, and process improvement.

CU is an Equal
Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are
committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all
backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The
Department of Chemistry at the University of Colorado Boulder emphasizes knowledge of the basic principles of chemistry, including atomic
and molecular theory, the states of matter, and reactivities and properties of chemical substances. Students study the basic subfields of
chemistry, such as organic, physical, analytical, and inorganic chemistry, all while developing the mathematical skills to understand
fundamental chemical relationships and to manipulate experimental data. Graduates also learn safe chemical practices, including handling
waste, safety equipment, assembling chemical apparatus, and designing experiments.

What Your Key Responsibilities Will Be

Administrative and Front Office Support

• Provide comprehensive administrative support to the
  Department Chair, faculty and staff, ensuring smooth operations and efficient workflow.
• Greet and welcome students, faculty, staff,
  and visitors courteously and professionally.
• Address and resolve inquiries with reliability and accuracy.
• Act as the
  department liaison for Parking Services, OIT, and Telecom.
• Assist with property disposal and asset management.
• Oversee
  mailroom operations and maintain a polished and professional front office environment.
• Coordinate office supply orders and office
  equipment.
• Develop and maintain departmental directories, documents, and forms.
• Coordinate and optimize chemistry building
  scheduling and space utilization using EMS.
• Efficiently review and prioritize incoming requests via email, request forms, or phone,
  ensuring timely and appropriate responses.
• Oversee the organization, storage, and security of departmental
  documents.
• Implement digital systems and procedures for easy document access and retrieval.
• Ensure compliance with safety
  standards and facilitate communication between department staff and building management.
• Manage, clean, and organize the front desk,
  waiting area, and breakroom.

Event and Seminar Program Support

• Plan, organize, and implement departmental
  events, including seminars, recruitment sessions, graduation ceremonies, and staff and faculty appreciation events.
• Communicate with
  partners and manage resources to deliver high-quality events.
• Ensure excellent guest experience and attention to event
  details.
• Evaluate event outcomes and use feedback to improve future events.

Website
Management

• Collaborate with the administrative team to ensure accuracy and relevance of the department website and social
  media.
• Add new content, update existing content, and remove outdated information.
• Regularly back up the website to ensure
  data can be restored in case of a failure.
• Check for broken links and update or remove them.
• Conduct regular reviews of the
  website to ensure mobile optimization, accessibility, and make design changes to improve navigation and usability.
• Generate regular
  performance reports using Google Analytics and Looker Studio to analyze website trends, monitor user engagement metrics, and find
  opportunities for content and usability improvements.

Expense Review and Reimbursements

• Assist in
  reimbursement requests and expense reports, ensuring compliance with university policies for faculty, staff, students, and guests of the
  department.
• Provide training on documentation and submission procedures.
• Identify process improvements and partner with
  finance offices for efficient processing.

What You Should Know

This is a classified position, and per
state requirements, you must be a Colorado resident at the time of application.

• This is a fully in person
  role..
• This can be subject to change based on the business needs of the department.
• Standard Business
  Hours: 8:00 AM – 5:00 PM | Monday – Friday
• Employee may be expected to be on campus Monday-Friday during onboarding,
  training, and/or professional development events/meetings.

What We Can Offer

• The pay for this position
  is $50,856 – $51,100.
• If you have prior state-classified experience in the same class series as this position, your pay may be set
  at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits
At the University of Colorado Boulder, we are committed to
supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off;
tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be
Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

• Must be a Colorado
  resident at the time of application.
• High School Diploma
• 3+ years of experience in office administration, clerical work, or
  a related field
• position. Including basic knowledge of Microsoft Office Suite and Google Workspace.

What You Will
Need

• Strong customer service skills with the ability to communicate efficiently and effectively.
• Attention to
  detail.
• Planning, problem-solving, and organization skills.
• Proficient in Microsoft Office (e.g. Word, Excel,
  PowerPoint).
• Excellent interpersonal skills, including written and verbal.
• Ability to work independently and on a
  team.

What We Would Like You to Have

• Bachelor’s degree
• Prior experience configuring and
  customizing webpages within Drupal Web Express.
• Familiarity with managing, configuring, and auditing expense reports and travel
  bookings in Concur.
• Background in higher education administration and event coordination.

Special Instructions

To apply, please submit the following materials:

1. A current resume that includes date ranges for each position held and
   whether the position was full-time or part-time.
2. A cover letter that specifically tells us how your background and
   experience align with the requirements, qualifications, and responsibilities of the position.
3. DD-214 for veteran applicants.

• Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and
  would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this
  posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu
  and reference the job to which you are applying

We may request references at a later time.Please apply by April 7th,
2026 for consideration.Note: Application materials will not be accepted via email. For consideration, applications must be
submitted through CU Boulder Jobs.

Select here for
additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-s
taff-applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or
remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for
redacting or removing this information.

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