Administrative Assistant – 37.5 HRS/WEEK

The administrative assistant provides direct administrative support to the department’s senior leaders and
broad administrative support to other team members in support of department operations. Primary responsibilities include serving as the
department’s point of contact for incoming and outgoing calls, maintaining office supplies and inventory, and performing a variety of
clerical activities related to department operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform general
  administrative duties to support departmental operations, including but not limited to maintaining inventory of required supplies and
  equipment and coordinating approved travel arrangements for department staff, in accordance with PCOM travel policy.
• Greet and
  assist visitors; answer department telephone lines and mail, including physical and electronic; address general inquiries regarding
  department services or operations, or redirect requests to appropriate person(s) for response or issue resolution.
• Evaluate and
  process invoices and purchase orders, ensuring that expenses are charged accurately to accounts and cost centers; monitor timely and
  accurate payments to vendors.
• Assist with collecting or compiling information to support key department functions and operations,
  including but not limited to strategic and financial planning, budgeting, and reporting.
• Coordinate or assist with coordinating
  approved travel arrangements for department staff and faculty, as applicable, in accordance with PCOM travel policy.
• Enter data and
  information into databases and systems accurately and in a timely manner.
• Manage or assist with managing all facets of event
  planning for the department, as applicable, including but not limited to site selection, facility reservations and setup, agenda development
  and distribution, and equipment setup and breakdown.
• Attend meetings, as required; maintain a high level of confidentiality when
  handling sensitive matters.
• Assist with implementing quality, service, and process improvement initiatives to enhance day-to-day
  administrative and operational efforts.
• Perform other duties as assigned or requested.

REQUIRED SKILLS AND
EXPERIENCE

• Minimum two years’ experience in a similar administrative support role.
• High level of computer proficiency in
  word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365
  platforms.
• High level of customer service.
• Strong planning and organizational skills.
• Strong communication skills,
  including written, verbal, and interpersonal.
• Strong collaboration skills.

EDUCATION AND CERTIFICATIONS

• High
  school diploma or GED required; Associate’s or Bachelor’s Degree in business administration, liberal arts, or similar discipline,
  preferred.

Starting Salary: $20/hr

The referenced salary range is based on PCOM good faith belief at the time of
posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training
and skill level. PCOM offers a total rewards package that supports our employees’ health, life, career and retirement.

PCOM
prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity,
ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran
status or any other legally protected class status in all its programs, activities, and employment practices.

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