Administrative Assistant

Job Description

The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.

Essential Duties:

• Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
• Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
• Assigns and supervises the work of student employees.
• Serves as operational liaison to other departments, campus, and community
• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
• Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
• Performs other duties of a similar nature or level.

Knowledge, Skills, and Abilities:

• Office principles and practices
• Budgeting principles
• Basic mathematics
• Customer service
• Computer and basic office equipment
• Software applications (some positions require knowledge of specific operating system and HTML)
• Grammar and writing formats
• Organizational skills
• Problem solving
• Ability to multitask with attention to detail
• Research, preparation, and analysis of data
• Communication as applied to interaction with students, coworkers, supervisor and the general public

Required Qualifications

• High School diploma or GED; and
• One year of specialized training in administrative support or a related field; and
• Three years of administrative support or related office experience

Physical Demands

• Sedentary Work
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA: Non-Exempt

Additional Demands

• Some departments may require occasional night or evening work

Hours of Work

Monday – Friday 8am – 4:30pm

Posting Number: S848P

Priority Deadline: 07/15/2026

Open Until Filled: Yes

Tagged as: Employment