Administrative Assistant – Alumni Engagement 00669

Role Title: Administrative Office Specialist II

Position Number: 00669

Type of Posting: General Public

Is Sensitive Position?: No

Responsible Employee

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement

This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Is this a restricted position subject to availability of funding?
No

Departmental Objective

The Office of Alumni Relations develops and maintains meaningful relationships between the University and its Alumni by providing support, programming, resources, meaningful events and ceremonies, and opportunities for meaningful engagement for our alumni and friends and the community at large

Purpose of the Position

This position will facilitate the work of the Alumni Engagement Team by providing administrative support to the Assistant Vice President for Alumni Engagement & Advancement along with assistance to the staff of the team. It answers electronic communications, responds to inquiries, maintains R.S.V.P. lists and manages all office records. It maintains office accounts, reviews disbursements, interprets and applies state fiscal policies and regulations, maintains accounting systems to reflect day to day activity in all accounts, prepares requisitions using eVA, reviews invoices for accuracy, processes invoices for payment, manages the student interns, along with their training and provides general all-purpose support for the Gregory P. Klich Alumni House.

Knowledge, Skills, and Abilities Related to Position

• Ability to communicate effectively
• Ability to exercise independent judgment
• Strong bookkeeping skills, organizational skills and strong computer skills
• Ability to work quickly and accurately
• Ability to work with confidential information
• Working knowledge of databases, spreadsheets and word processing

Education, Experience, Licensure, Certification Required

Education:

• High school graduate or equivalent education/experience that equates to a high school diploma

Experience:

• Experience using database, spreadsheet and word processing software
• Experience using e-mail and business telephone

Additional Consideration(s)

Education:

• Bachelor’s degree or higher

Experience:

• Experience with the SLATE platform.
• Experience processing invoices and purchase requisitions
• Experience organizing and maintaining reports
• Experience using Microsoft Office
• Experience creating spreadsheets in Excel
• Experience using Virginia platforms of eVA , Emburse and Cardinal

Salary Information
Salary $37,831 to $47,289, Commensurate with Education and Experience

CNU Information

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit https://cnu.edu/hr/benefits/.

Role Code
19012

Conditions of Employment

• This is a classified position. New and returning classified employees are required to complete a 12-month probationary period
• Selected candidate must attend a 2-day New Employee Orientation Program

Is this position telework eligible?
Yes

Telework Eligibility Disclaimer

This position is eligible for periodic telework as determined by the department. Eligibility is not guaranteed, and is subject to supervisor approval. Eligibility will depend on the likelihood of the employee’s success in a telework arrangement and the supervisor’s ability to manage telework. Departments and/or Human Resources may modify or revoke eligibility at any time. Employees will be required to sign a Telework Agreement.

Light Lifting (less than 20 lbs.)
Essential

Moderate Lifting (20-50 lbs.)
Marginal

Heavy Lifting (more than 50 lbs.)
Marginal

Pushing/Pulling
Essential

Standing
Essential

Sitting
Essential

Bending
Marginal

Walking
Marginal

Climbing
Non-Applicable

Reaching
Marginal

Repetitive Motion
Marginal

Fast Pace
Essential

Average Pace
Marginal

Multiple Priorities
Essential

Intense Customer Interaction
Marginal

Multiple Stimuli
Marginal

Frequency Changes
Marginal

Memory
Essential

Reasoning
Essential

Hearing
Essential

Reading
Essential

Analyzing
Essential

Logic
Essential

Verbal Communication
Essential

Written Communication
Essential

Posting Number: PS1253P

Number of Vacancies: 1

Closing Date: 08/30/2026

Open Until Filled: No

Special Instructions to Applicants

CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).

In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.

EEO/Diversity Statement(s)

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.

Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications.
Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024.

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letteror by calling DARS at 800-552-5019.

Background Check

Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.

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