Administrative Assistant I

Salary: Depends on Qualifications

Job Type: Full-Time Staff

Job Number:
FY202600074

Department: Chemistry and Physics

Job
Title

Administrative Assistant I

Essential Job Functions

• Performs
  a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose,
  edit, revise, tabulate and print letters, tables, reports and other materials
• Greets and directs visitors, resolves routine
  administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes
  telephone calls; maintains log of inquiries as required
• Performs a range of staff and/or operational support activities; may serve
  as a liaison with other departments on basic administrative and/or operational matters
• Sorts, screens, and distributes incoming and
  outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
• Establishes, maintains,
  processes and updates files, records, certificates, and/or other documents
• Arranges meetings and conferences, schedules interviews
  and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements,
  as required
• Orders, stocks, and distributes office supplies
• Performs basic, routine booking functions
• May instruct
  and oversee the activities of student employees
• Other related duties, as
  assigned

Qualifications

High school diploma or GED
Completed degree(s) from an
accredited institution that are above the minimum education requirement may be substituted for experience on a year for year
basis

Knowledge Skills and Abilities

• Knowledge of supplies, equipment and/or services
  ordering and inventory control
• Records maintenance skills
• Skilled the use of operating basic office
  equipment
• Organizing and coordinating skills
• Reception skills
• Ability to communicate effectively, both orally and in
  writing
• Ability to maintain calendars and schedule appointments
• Ability to understand and follow specific instructions and
  procedures
• Ability to maintain confidentiality of records and information
• Ability to create, compose, and edit written
  materials

EEO Statement

Alcorn State University is expressly committed to providing equal employment
opportunities without regard to race, color, national or ethnic origin, ancestry age, religion or religious creed, disability or handicap,
sex or gender identity and/or expressions, sexual orientation, military or veteran status, genetic information, or any other characteristic
protected under applicable federal, state or local law. Further, the University will not tolerate any instances of harassment/sexual
harassment. This policy applies to all employees, regardless of position, consultants and applicants for employment. Additionally, it is the
responsibility of all personas making employment decisions to adhere to this policy.

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