Administrative Assistant I

Posting Number: SRGV8874
Number of Vacancies:
1
Location: Edinburg, Texas
Department: College Access & K-12 Partners
FLSA: Non-Exempt

Scope of
Job:
To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in
an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine
financial data, which includes monthly budget and status reports.

Description of Duties:

• Provides direct
  administrative support to the administrator of a department.
• Types letters, memos, reports, requisitions, and other material from
  notes and rough drafts.
• Composes routine correspondence for the signature of the supervisor which requires knowledge of subject
  matter and/or departmental procedures.
• Handles travel arrangements for supervisor and other office personnel.
• Orders
  supplies and arranges for repair of equipment.
• Reviews bookkeeping information and performs other routine bookkeeping tasks,
  including reconciliations.
• May assist in the preparation of budgets, grant requests, class schedules and other periodic
  reports.
• May assist in processing various student forms and requests for the appropriate review and approvals.
• May provide
  general program information and materials to students and/or direct students to the appropriate student services resources.
• May
  assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education.
• Processes personnel actions upon direction of the supervisor.
• Monitors complex records and prepares reports from a variety of
  materials.
• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly
  reconciliations of accounts.
• Maintains departmental and supervisor calendar and prepares daily schedule.
• Organizes and
  maintains filing systems.
• Screens visitors and telephone calls.
• Acts as a receptionist.
• Receives, sorts and
  distributes mail.
• May track vacation, arrange for back-up coverage and process time cards for any assigned employees.
• Performs other duties as assigned.

Supervision Received:
Specific supervision from Department Chair or Director of a
Department with less than 10 regular FTEs.

Supervision Given:
May supervise assigned support staff and temporary
employees.

Required Education:
Associate degree in a related field or experience as outlined below.

Preferred
Education:
None.

Licenses/Certifications:
None.

Required Experience:
Two (2) year of office
administrative experience. Experience may be substituted for education on a 1-on-1 basis

Preferred Experience:
Experience
obtained within higher education.

Equipment:
Knowledge of the use of personal computer, word processing, spreadsheet, and
database software. Standard office equipment.

Working Conditions:
Needs to be able to successfully perform all required
duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible
amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes
availability for work beyond regular office hours, including evenings and weekends, as needed. UTRGV is a distributed institution, which
requires presence at multiple locations throughout the Rio Grande Valley.

Other:
Must have excellent interpersonal,
organizational, and verbal skills.

Physical Capabilities: N/A
Employment Category: Full-Time
Minimum
Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position Available Date:
03/20/2026
Grant Funded Position: Yes
If Yes, Provide Grant Expiration Date: 08/31/2027

EEO
Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all
individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or
expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of
1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities
Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its
education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for
employment positions of interest.

Special Instructions to Applicants:
Dear Applicant,

Human Resources will not be
held responsible for redacting any confidential information from the documents you attach with your application. The confidential
information includes the following:

Date of Birth
Gender
*Ethnicity/Race

Please make sure that you omit
this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your
submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close
date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our
Careers site at https://careers.utrgv.edu for detailed contact
information.

Additional Information:
UTRGV is a distributed location institution and working location is subject to change
based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be
considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

To
apply, visit https://careers.utrgv.edu/postings/50570jeid-a5ebb5d160385949b2760a84f795be1f

Tagged as: Employment