Administrative Assistant I – Short Term/Substitute Ongoing Pool

Salary: $4,042.00 – $4,969.00 Monthly

Location: Stockton, CA (Main Campus)

Job
Type: Temporary/Substitute

Job Number: 2026-00175

Department: Human
Resources

Opening Date:
07/01/2026

Closing
Date:
Continuous

FLSA:
Non-Exempt

Bargaining
Unit:
CSEA

Calendar:
12-month

Description

Under the
direction of the assigned manager, perform a variety of specialized and responsible administrative assistance duties for a District program
or service.

DISTINGUISHING CHARACTERISTICS:
This is the entry level to the Administration Assistant
Series. Positions at this level are distinguished from other classes within the Administration Assistant Series by the level of
responsibility assigned and the complexity of duties assigned. Provides administrative support to an assigned manager of a District program
or service. This class is distinguished from Administrative Assistant II and III and support major, complex programs or services with a
broader scope and accountability. The Administrative Assistant II and the Administrative Assistant III are the primary administrative
support to a Director/Dean or other high-level administrator.

Responsibilities and
Duties

ESSENTIAL FUNCTIONS:

• Perform a variety of administrative duties in support
  of an assigned program or service.
• Coordinate communication between the administrator and staff, students, faculty, and the public;
  obtain and provide information; coordinate activities and assist in resolving issues.
• Answer the telephone to provide information to
  students, faculty, staff, and the public; take and relay messages; explain District programs, policies and procedures.
• Direct and
  greet guests and visitors.
• Receive and appropriately respond to sensitive or confidential concerns and complaints presented by
  students, faculty, staff, applicants, vendors, and the public,
• Respond to requests for information from faculty, students, staff,
  and the public regarding District programs, policies, procedures, and regulations.
• Schedule meetings, and appointments for assigned
  administrators, faculty, and staff.
• Process travel request forms.
• Order, issue, and inventory department supplies, forms,
  and equipment.
• Process financial transactions; doing data entry to initiate the requisitions and purchase orders; routing invoices
  to Fiscal as necessary.
• Compose, type, and proofread a variety of correspondence and documents including, but not limited to,
  agendas, forms, reports, letters, memoranda; record and take meeting notes.
• Organize, develop, maintain, and monitor a variety of
  manual and electronic records, logs, files, and departmental reports.
• Perform a variety of data entry tasks, entering information
  into appropriate computer programs.
• Process staff timecards; calculate and verify hours worked.
• Receive requests and process
  work orders and repair services; enter work orders and monitor the status of work orders.
• Pick up, sort, and distribute incoming and
  outgoing mail.
• Process routine forms.
• Verify the work of assigned student employees for accuracy, proper work methods,
  techniques, and compliance with applicable standards and specifications.
• Obtain, compile, and record data.
• Perform related
  duties and responsibilities as assigned.

Qualifications

Knowledge
of:

• Office procedures, and methods.
• Standard office machines and equipment including computers, scanners,
  copiers, and fax machines.
• MS Office software applications.
• District procedures, policies and operations of assigned
  program.
• Methods and techniques of word processing.
• Methods and techniques of telephone etiquette.
• Principles of
  business letter writing and basic report preparation.
• Principles and procedures of manual and electronic filing and record
  keeping.
• Proper language usage, spelling, grammar, and punctuation.

Ability to:

• Perform word
  processing and clerical support duties.
• Lead, organize, and review the work of student staff.
• Accurate keyboard at a
  satisfactory rate.
• Prepare a variety of documents and reports.
• Maintain accurate records, files, and logs.
• Respond
  to requests and inquiries from students, faculty, staff, and the public.
• Operate office equipment including computers, scanners,
  copiers and fax machines.
• Work independently in the absence of supervision.
• Understand and follow oral and written
  instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative and
  effective working relationships with all employees and others encountered in the course of work.
• Demonstrate sensitivity to and
  understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic
  backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and
  cultural humility.

EDUCATION AND EXPERIENCE:
Any combination of experience and training that would
provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would
be:

Education:
High school diploma or equivalent.

Experience:
Two
years’ experience of increasingly responsible clerical support.

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