Administrative Assistant I – Sociology

Wayne State University is searching for an experienced Administrative
Assistant I – Sociology at its Detroit campus location.

Wayne State is a premier, public, urban research university located
in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment
to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for
success in a global society.

Essential functions (job duties):

Provide assistance to professional,
administrative and management personnel in a staff capacity coordinating personnel, financial and administrative activities for a
department, School, College, Division or Center/Institute of the University in order to support established operational goals, objectives
and services. Work activities require the application of specialized skills which can be acquired through a combination of job related
training and on-the-job experience.

Provide assistance to professional, administrative and management personnel in the planning,
development and administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary accounts;
monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget
activities.

Coordinate the collection, preparation and processing of non-academic and academic personnel and payroll actions;
establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual
agreements accordingly. May possess signatory authority on selected forms and documents.

Supervise non-exempt full-time
clerical/technical, part-time temporary student, college work study and technician support staff. Interview and recommend employment,
discipline and evaluation of full-time and temporary support staff; conduct orientation and training programs. Plan and assign work
activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.

Coordinate use of
facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services
such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain
information and resolve problems.

Serve as an information source to faculty, staff, students and the general public; answer
questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other
University areas and outside professional groups and organizations in order to obtain and exchange information.

Participate in and
coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes.
Prepare reports which include conclusions and recommendations for solution to administrative problems.

Perform related work as
assigned.

Unique duties:

This entry level professional classification is responsible for job functions that
require specialized non-theoretical skills coupled with a procedural understanding of standard program activities. Work activities are
impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include
the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies,
procedures and functions. This classification does not provide clerical/secretarial support to professional, administrative or management
personnel (i.e. word processing, making travel arrangements, scheduling meetings, maintaining files, etc.) Work assignments require
independence of action as well as the ability to prioritize multiple varied tasks. This position generally reports to and receives work
direction from a professional, administrative or management level position.

Qualifications:

Graduation from
an accredited college or university or an equivalent combination of education and/or experience preferred.

Some knowledge of and
experience with University academic and/or non-academic personnel processing procedures and practices.

Some knowledge of accounting
principles and bookkeeping procedures and applications.

Ability to communicate effectively with others.

Ability to work under
pressure and meet established deadlines.

Some supervisory experience preferred.

Typically, incumbents have held lower level
clerical and/or secretarial support positions.

School/College/Division:

H12 – College of Liberal Arts &
Science

Primary department: H0328 – Sociology

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary minimum: $48,228
• Salary hire maximum: $57,868

Working
conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be
filled by a qualified bargaining unit member, should one apply.

Job openings:

• Number of openings:
  1

Background check requirements:

University policy requires certain persons who are offered employment to
undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will
inform you if a background check is required.

Tagged as: Employment