Administrative Assistant II

POSITION SUMMARY: 

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and
performs a variety of confidential and complex administrative duties independently with minimal direction.

ESSENTIAL
FUNCTIONS:

• Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent
  action and the setting of priorities and procedures.
• Prepare and/or update correspondence, memoranda, agendas, handouts, website
  updates, and reports, etc.
• Record, prepare, and distribute minutes
• Maintain calendar(s)
• Assist employees with
  onboarding, training, and answer operational questions within the scope of duties
• Assist with the processing of payroll, personnel
  action, and other human resource related forms
• Perform data entry and generate reports
• Organize information into spreadsheet
  format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and
  databases
• Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
• Maintain
  travel records
• Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar
  activities
• Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
• Process
  and track documents such as invoices, payments and requisitions. Follow up on payments.  Reallocate purchases when
  necessary
• Answer phones and screen calls. Provide information independently and respond to complex
  questions                     &nbsp
  ; 
• Greet visitors; ascertain their needs and provide information
• Review, sort, distribute, and file a variety of
  material. Identify priority items and route accordingly
• Order and maintain office and other department supplies
• Answer
  e-mails and respond to routine correspondence
• Perform other duties as required.

REQUIRED
QUALIFICATIONS:

• HS Diploma or equivalent
• 5-7 years of related experience
• Proficient in Microsoft Office
  products and software
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with
  all levels of personnel
• Ability to prioritize and problem solve

This position works directly with medical students
coming in to the Student Counseling Service and should be comfortable in a patient/front desk environment.  Preferred Candidate will
have experience with patient scheduling, EMR, insurance billing and excellent scheduling /outlook skills