Administrative Assistant II

Department Contact: Rebecca Martinez, rbanegas@nmsu.edu,
646-3125

Internal or External Search: External – Open to all applicants

Advertising Summary:
The New Mexico State University’s Agricultural Experimental Station is seeking a dependable and organized Administrative Assistant
II to provide administrative and operational support for the Agricultural Science Center in Farmington. This position will assist with
day-to-day office operations, purchasing, financial and personnel processes, recordkeeping, correspondence, scheduling, and customer
service.

Position Details

Position Title: Administrative Assistant
II

College/Division: Agricultural Experiment Station

Department: 317700-AG SCIENCE CTR AT
FARMINGTON

Location: NMSU satellite location

Offsite Location (if
applicable):

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency:
1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit
position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not
Applicable

Standard Work Schedule: Shift: Other Shift

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Will serve as the primary liaison for Ag Science Center Farmington with
AES Director’s Office on basic administrative and/or operational matters. Position will work closely with ASC Farmington Research
Coordinator and ASC Farmington Farm Manager to ensure all operations are running smoothly, and all questions and concerns are addressed and
resolved. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities, providing budget
reports for faculty members, reconciliation of expenditures, and maintenance of purchasing contracts. Performs a range of staff and/or
operational support activities such as initiating the process of hiring students, temporary/seasonal employees, and preparing requests to
fill permanent job vacancies within the center. Arranges meetings and conferences, schedule interviews, and appointments, and performs other
duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements for faculty, staff, students, and
visiting individuals such as potential candidates, speakers, and presenters. Assist with event planning and preparation for community
outreach events, NMSU events, and/or center tours. Will maintain, establish, and update files, records, and other documents such as employee
records, inventory records, and vehicle records. Operate various computer systems to enter data, draft, edit, revise, and print letters,
tables, reports, and other materials. Accept, screen and route telephone calls. Prepares responses to routine email inquiries. Orders,
stocks, and distributes office supplies. Sorts, screens, and distributes incoming and outgoing mail. Greets and directs visitors. May
instruct and oversee the activities of student employees performing the same type of work. Performs miscellaneous job-related duties as
assigned.

Qualifications

Required Education and Experience:
High School
diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred
Qualifications:

Special Certification/Licensure:

Working Conditions and Physical
Effort

Environment: Work is normally performed in a typical interior/office work
environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements:
Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very
limited exposure to physical risk.

Tagged as: Employment