Administrative Assistant III

San Marcos, TX

Texas State University

Administrative Assistant III
Posting Number: 2026723

Location: San Marcos

Department: English

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,646 – $4,400

Job Category: Non-Exempt

Required Qualifications:

• Basic math skills
• Ability to prioritize own workload as various deadlines change during the semester
• Ability to use the following University systems: Internet Native Banner (INB); SAP; SSB; Logi
• Demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students

Preferred Qualifications:

• Ability to develop semester schedules for 100+ faculty and assign classroom and office space
• Ability to act as office manager
• Ability to assist program faculty, directors, and coordinators in completing tasks
• Ability to propose and develop needed projects to streamline departmental processes

Job Description:

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties:

• Develop course schedules for faculty
• Oversee registration activities such as adds/drop and departmental approvals, students enrolled in wrong classes, necessary overrides, administrative course changes
• Monitor course enrollments and make decisions, as needed
• Oversee hiring procedures for all salaried hires; maintain candidate files; prepare new hire packets
• Oversee certain departmental budgets
• Submit PCRs for all salaried departmental hires
• Prepare documents (minutes, reports based on oral or written instructions, department statistics reports, etc.)
• Assist departmental advisor with course substitutions and other curricular matters
• Act as liaison between chair and students/faculty; answer questions, take messages, make appointments
• Act as liaison and provide leadership with other administrative assistants and technical staff in the department
• Act as liaison with program faculty, directors, and coordinators
• Serve as time administrator as needed for staff, faculty, and graduate assistants
• Coordinate/plan annual departmental events
• Develop and maintain a filing and tracking system for general correspondence, employment inquiries, faculty personnel files

Additional Information to Applicants:

Job Open Date: 08/07/2026

Job Close Date: 08/21/2026

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/58101“”>https://jobs.hr.txstate.edu/postings/58101

For a detailed description of this position and to apply, visit https://apptrkr.com/9750761“”>https://jobs.hr.txstate.edu/postings/58101 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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