Administrative Assistant Intermediate

Department Contact: Spri Aubrey 575-646-7942 saubrey@nmsu.edu

Internal or External Search: External – Open to all applicants

Advertising Summary: New
Mexico State University is seeking a Administrative Assistant, Intermediate in the Office of Land-grant Excellence, Access, and
Partnership.

Position Details

Position Title: Administrative Assistant
Intermediate

College/Division: Provost Office

Department: 440520-EQUITY, INCLUSION &
DIV-OFFICE OF

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position
with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon
funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Provide administrative and secretarial support to multiple LEAP Programs,
which includes managing phone calls, assisting students and visitors, and addressing various administrative needs/concerns by either solving
them directly or referring a range of administrative problems and inquiries. Create, manage, and update files, databases, records, and
documents related to LEAP Programs. Coordinate and arrange meetings, interviews, and appointments for programs, potentially involving travel
coordination. Supervise and guide junior staff or student employees working within LEAP Programs. Assist in organizing events, setting
schedules, coordinating activities, and preparation. May prepare meeting agendas, draft, type, transcribe, and edit minutes for program
meetings. May assist in collecting disaggregated demographic data for LEAP reports and presentations. Assist LEAP management and staff in
planning projects and events, finding solutions, and achieving goals. Prepare and maintain budget planning documents, reconcile p-cards, and
monitor monthly budget reports for programs. Draft or ensure prompt responses to routine written inquiries directed to
programs.

Qualifications

Required Education and Experience:
High
School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

Equivalent
Qualifications:

Preferred Qualifications:

Special
Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical
Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of
average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical
risk.