Administrative Assistant – Pathology (MLS)

Job Summary

The Department of Pathology Division of
Med
ical Laboratory Sciences has an immediate opening for an Administrative Assistant II to coordinate all aspects of the daily
office environment. This includes, but is not limited to, office reception, office maintenance, ordering office supplies and other duties to
ensure the office operates smoothly and efficiently.

Works closely with management on coordination of Division programs and
engagement initiatives, including planning and logistics. Coordinates and schedules internal/external meetings on behalf of leaders. May be
responsible for managing office budget and purchasing. May perform other duties, including accounting support and various “back office”
functions.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Administrative Assistant II | Job Code S22732 | Job Level S2 | Grade S14
Requires
moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some
latitude for independent judgment. Requires at least 1 year of related work experience.

KEY RESPONSIBILITIES

1. Processes financial transactions including purchasing, travel, and reimbursements.
2. Supports faculty and administrative
   leadership in the Medical Laboratory Sciences Division.
3. Assists in the execution of special events.
4. Provides comprehensive
   logistical and administrative support for Division activities.
5. Other duties as assigned.

This job description is not
designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees
assigned to the job.
Work Environment and Level of Frequency Nearly continuously: Office
environment.

Physical Requirements and Level of FrequencyNearly Continuously: Sitting, hearing, listening,
talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum
Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related
work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one
of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related
experience.

Preferences

• Knowledge of University of Utah financial systems.
• Strong organizational skills to
  manage multiple activities and meet established deadlines.
• Excellent written and verbal communication.
• Skilled at working
  in a team environment as well as independently.
• Ability to anticipate needs and resolve challenges quickly.
• Accuracy in
  scheduling and documentation.
• Professional and responsive demeanor when interacting with faculty, staff, and
  students.

Special Instructions
Interview process includes brief Reading/Writing and Excel Skills
tests.

Requisition Number: PRN44550B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday –
Friday 8am – 5pm.Occasional evenings may be required.Onsite with some flexibility for 1 day hybrid after 6 months.
Department:
00247 – Pathology
Location: Campus
Pay Rate Range: 22,721- 45,368
Close Date: 6/24/2026
Open Until
Filled:

To apply, visit https://utah.peopleadmin.com/postings/198186

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