Administrative Assistant, Pharmacy

Position Information

Position Title: Administrative
Assistant, Pharmacy
Department: Pharmacy
Posting Link: https://www.ubjobs.buffalo.edu/postings/62745
Job Type: Varies

Posting Detail
Information

Position Summary

The UB School of Pharmacy and
Pharmaceutical Sciences is looking for a highly organized and detail-oriented Administrative Assistant to
manage the operational and administrative aspects of our pharmacy practice research program. This role plays an important part in ensuring
successful program implementation across different studies, supporting program leadership, and fostering strong partnership with key
stakeholders. The Administrative Assistant will work closely with faculty investigators and research staff to coordinate grant
administration, regulatory compliance, and day-to-day operations across a portfolio of studies.

Job
Duties:

• Coordinate daily operations of pharmacy research programs and keep projects on track
• Serve as the
  liaison between research leadership team, pharmacies, and key partners
• Organize and facilitate regular program meetings including
  preparing and distributing agendas, taking minutes, and providing progress updates.
• Oversee IRB
  documentation, track program activities, and ensure quality and compliance
• Produce professional written communication including
  reports, summaries and program materials for internal and external audiences.
• Help manage budget, track expenditures, and support
  reporting to funders.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

As an Equal Opportunity /
Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicants race, color,
religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum
Qualifications

• 3 or more years of progressively responsible office experience or Associate degree with 1 year
  experience
• An equivalent combination of education and experience will be considered

Preferred
Qualifications

Bachelors or Masters degree in relevant field such as public health. Strong organizational skills, attention
to detail, and ability to manage multiple priorities and deadlines. Experience with research or community-based
programs.

Physical Demands

Salary Range
$50,000 – $55,000 at 1.00 FTE

Special Instructions
Summary

Is a background check required for this posting?
Yes

Contact Information

Contact’s
Name: David Jacobs
Contact’s Pronouns:
Contact’s Title: Associate Professor
Contact’s Email: dmjacobs@buffalo.edu
Contact’s Phone: 716-829-2134

Posting
Dates

Posted: 06/02/2026
Deadline for Applicants: Open Until Filled
Date to be
filled:

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Tagged as: Employment