Administrative Coordinator

* Job Number:
260622

Organization: Modern
Lang
/Lit/Ling

Job Location: Oklahoma-Norman-Norman
Campus

Schedule:

Work Schedule: Monday – Friday, 8:00 am – 5:00
pm

Work Type: Onsite

Salary Range: Targeted salary: $24.18 hourly, based on
experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

*

The University of Oklahoma seeks a highly organized and
proactive Mandarin Language Education Center Coordinator to support the administration and growth of the Mandarin Language Education Center.
This position plays a key role in coordinating the Center’s daily operations, programs, and outreach initiatives that promote Mandarin
language education, cultural programming, and international collaboration.

Working closely with the Center Director and departmental
leadership, the Coordinator will manage administrative functions, assist with program implementation, and serve as a liaison among students,
faculty, community partners, and external collaborators. Responsibilities include coordinating events and educational programs, supporting
outreach activities with K-12 schools and community organizations, assisting with budgeting and record-keeping, managing communications and
scheduling, and helping ensure the successful implementation of grant-supported initiatives.

The Coordinator will also assist with
logistics for workshops, language programs, cultural events, and visiting scholars; maintain program records and documentation; coordinate
travel and meetings; and support reporting and compliance requirements associated with external funding. The position requires strong
organizational and communication skills, attention to detail, and the ability to manage multiple projects in a collaborative academic
environment.

This role contributes to the Center’s mission of expanding Mandarin language education, strengthening community
engagement, and fostering international partnerships.

Essential Duties:

• Organizes, coordinates and
  performs clerical and administrative functions following established standards.
• Assumes day-to-day responsibility for organizing and
  coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and
  external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of
  budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within
  predetermined guidelines .
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing
  systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects,
  supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time
  worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules
  appointments and makes travel arrangements.
• Collects and disseminates information for internal and external
  customers.
• Program and Event Coordination
• Coordinates the planning, scheduling, and implementation of Mandarin Language
  Education Center programs and events, including language courses, cultural activities, workshops, outreach events, and testing sessions.
  Works with instructors, students, community partners, and campus units to ensure smooth execution of Center
  activities.
• Communications, Website, and Social Media Management
• Maintains and updates the Center’s website and manages
  social media platforms to promote programs, events, scholarships, and opportunities.
• Develops outreach materials, announcements, and
  digital content to support recruitment, visibility, and community engagement.
• Partnership and Outreach Coordination
• Serves
  as the primary administrative liaison with international partner institutions as well as local K-12 schools, teachers and community
  organizations. Coordinates communications, schedules meetings, and supports collaborative activities and programs.
• Reporting,
  Documentation, and Compliance
• Prepares and manages quarterly and annual reports, collects program data, tracks activities and
  outcomes, and ensures compliance with sponsor and university requirements. Assists with documentation related to externally funded programs
  and maintains accurate records.
• Administrative and Director Support
• Provides administrative and operational support to the
  Center Director, including scheduling, correspondence, coordination of logistics, and assistance with special projects as
  assigned.
• Performs other related duties as assigned.

Job
Requirements

*

Required Education/Experience: High School Diploma or GED,
AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills.
• Advanced computer skills with wide knowledge of business software.
• Proficient in Microsoft
  Office.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and
  deadlines.
• Knowledge of administrative practices in higher education and international education programs.
• Skill in
  coordinating academic programs, events, and outreach activities.
• Skill in written and verbal communication, including website and
  social media management.
• Ability to communicate effectively with international partners, K-12 schools, faculty, students, and
  community stakeholders.
• Ability to prepare reports, maintain records, manage multiple priorities, and meet deadlines. Ability to
  work independently and collaboratively in support of the Center Director.

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Communicate effectively.
  • Engage
    in repetitive motion.
  • Regular use of a computer, telephone, and other office equipment.
  • Sitting for extended periods,
    occasional standing or walking, and light lifting of materials (up to approximately 10-20 pounds).
  • Occasional evening or weekend
    work may be required to support events, programs, or outreach activities.
  • No unusual physical demands or hazardous conditions are
    expected.
  
  
• Environmental:
  • Standard office environment.
  
  

Departmental
Preferences:

• Bachelor’s or master’s in Chinese, Asian Studies, Education, International Studies, Linguistics, or a
  related field.
• Advanced training in language education, international programs, or intercultural
  communication
• Conversational proficiency in Chinese, including the ability to communicate effectively with international
  partners.
• 1+ years of professional experience in a U.S. higher education setting, with demonstrated responsibility for coordinating
  academic or language programs, international partnerships, events, and/or outreach initiatives.
• Ability to work occasional evenings
  or weekends to support events, programs, or outreach activities.

Supervision: No Supervisory Duties

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University
of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at
the University of Oklahoma: The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU,
we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and
regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic
information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or
status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing,
financial aid, and educational services.

Hiring contingent upon a Background Check?:
Yes

Special Indications: Hiring contingent upon police records check

Job Posting:
Mar 25, 2026

Tagged as: Employment