Administrative Coordinator – Engagement

The Administrative Coordinator is accountable for performing a variety of broad and varied administrative
actions to support effective department operations. Also, the incumbent provides direct administrative support to the department’s senior
leadership and other team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The successful incumbent will
perform the following duties, with or without reasonable accommodations:

• Perform general administrative duties to support
  departmental operations, including but not limited to maintaining inventory of required supplies, equipment, service contracts, and
  processing incoming and outgoing mail; maintain departmental information in approved systems; respond to inquiries made in person, by phone,
  or through electronic communications, or route to the appropriate person(s) for handling.
• Assist department staff with collecting or
  compiling information to complete key administration-level functions, including but not limited to planning, budgeting and
  reporting.
• Analyze and process invoices, purchase requisitions, and purchase order adjustments, monitor vendor payments for timely
  submission and processing.
• Oversee the accurate and timely entry and maintenance of information in established systems of record;
  handle records with attention to sensitive detail and confidentiality.
• Assist with day-to-day administrative activities and
  processes within the department, including attendance and recordkeeping for staff, as applicable.
• Serve as initial departmental
  contact for PCOM staff and external vendors and contacts, as applicable.
• Coordinate, or assist with coordinating, all facets of
  event planning for the department, including site selection, supplies, and facility setup and attendance, based on established
  plans.
• Assist with implementing quality, service, and process improvement initiatives to streamline and enhance day-to-day
  administrative and operational efforts.
• Perform other duties as assigned or requested.

REQUIRED SKILLS AND
EXPERIENCE:

• A minimum of three years experience as an administrative assistant, administrative coordinator, or equivalent, in
  a fast-paced office with preference given to college or university environment.
• Familiarity with budgeting process or expense
  reconciliation, preferred.
• Strong collaboration skills.
• Strong organizational and administrative
  abilities.
• Demonstrated customer service orientation.
• Strong analytical and problem-solving skills.
• Strong
  communication skills, including verbal, written, and interpersonal.
• Proficiency in word processing, spreadsheets, presentation, and
  virtual meeting applications on the Google Workspace or Microsoft 365 platforms.

EDUCATION AND
CERTIFICATIONS:

• Bachelor’s degree required. Equivalent combination of education, training, and experience also
  considered.

Starting Salary: $41,000

The referenced salary range is based on PCOM good faith belief at the time of
posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training
and skill level. PCOM offers a total rewards package that supports our employees’ health, life, career and retirement.

PCOM
prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity,
ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran
status or any other legally protected class status in all its programs, activities, and employment practices.

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