Administrative Office Assistant III

ADMINISTRATIVE OFFICE ASSISTANT III

Position Number: S-3904

Position Summary:

Provides exemplary executive support to the College of Science & Engineering and its faculty, staff, students, alumni, and external constituents. The position is responsible for complex and varied duties that support both the Colleges daily operations and its mission.

Required Qualifications:

High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.

Preferred Qualifications:

Demonstrated proficiency in Microsoft 365.
Knowledge of specific software systems (e.g., 25Live, Scholarship Universe, Watermark).
Experience with the Universitys curricular process.

Duties & Responsibilities:

Provides administrative support to College leadership, which includes scheduling meetings, preparing and distributing correspondence and reports.
Coordinates the CSE Curriculum Committee, including scheduling meetings, preparation of meeting minutes, and managing College-level approval in the system.
Supports the Deans Advisory Council and other college-level committees by scheduling meetings with members, reserving rooms, preparing meeting minutes, and following up on action items.
Responsible for faculty Article VI meetings, working with the Dean and Associate Deans to ensure the letters are prepared and delivered to faculty members within 3 weeks of the meeting.
Accesses, updates, and prepares advancement reports for the Dean.
Prepares thank-you cards for donors.
Verifies scholarship and endowment account information.
Supports College advisory board, including communication with board members, maintains records, schedules meetings, prepares meeting minutes, and follows up on action items.
Plans, coordinates, and implements College events (CSE Annual Meeting, holiday reception, etc.), and takes responsibility for space reservations, and preparation and distribution of materials (invitations, agendas, and other informational items).
Coordinates catering and refreshments for meetings and events.
Manages the hiring, training, scheduling, and supervision of student employees.
Maintains College email lists and email account.
Distributes College-wide information when needed.
Assists the InSciTE director with administrative tasks.
Oversees CSE spaces in the ET building.
Organizes the College office workroom and manages ordering and restocking of office supplies.
Conducts special projects and assignments as directed by the Dean and Associate Deans.
Manages and maintains internal contact directories, including contact details for department leadership and the College organizational chart.
Supports faculty international travel workflow for College.
Performs other duties as assigned.

Supervision Exercised:

None.

Employee Group: Administrative Office Assistant
Staff Pay Level:
Pay Range: Minimum Starting Rate: $18.10 per hour
Division: Academic Affairs
Department: College of Science & Engineering
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F 8-5, Evenings and Weekends as Necessary
Location: Mount Pleasant, MI
Posting Ends: 07/15/2026
Open Until Filled: No

About the Department:

About CMU:

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions – Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more – are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards:

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Message to Applicants:

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMUs mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

To apply, visit https://www.jobs.cmich.edu/postings/44974

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see “Know Your Rights ” posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.

CMUs Title IX Coordinator can be reached at:

Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu

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