Administrative Secretary

Title: Administrative Secretary

Employee Classification: CS

Pay Grade: CS
06

Division: Academic and Student Affairs

Subdivision: COE Deans
Office

Department: College of Education

Campus Location: Main Campus

General
Summary

Provide secretarial services and administrative assistance to Dean, Executive Director, or equivalent-level
administrator.

Principal Duties and Responsibilities

• Perform routine administrative details, compose
  interpretive correspondence, and coordinate office activities.
• Provide supervision and coordination of duties and work flow of
  office staff.
• Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and
  related work areas, and maintain unit accounting records and procedures.
• Coordinate intra-unit operations, procedures, and
  activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to
  assigned work area.
• Answer inquiries or complaints from faculty, staff, students, or guests.
• Collect and tabulate data for
  reports, records, or manuscripts.
• Abstract information from books, journals, reports, or other resource documents.
• Prepare
  periodic reports of account expenditures.
• Maintain unit or project grant and salary budget accounts, and journal and ledger systems,
  including posting and reconciling statements.
• Check and evaluate the performance of assigned personnel; and make authoritative
  recommendations with respect to performance evaluations, promotions, and other status changes.
• Maintain and approve unit current
  account expenditures.
• Interview, recommend hiring, and train secretarial/clerical personnel.
• Review and revise brochures,
  announcements, or other informational items concerning Department programs.
• Prepare periodic reports of account
  expenditures.
• Prepare time and room schedules, course announcements, and/or instructional materials.
• If applicable to area
  of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and
  operational procedures.
• Perform related departmental duties, as required.

Minimum
Qualifications:

Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the
completion of a high school education, is necessary.

Four years of reasonable secretarial experience is necessary in order to prepare
account reports, compose interpretive correspondence, and coordinate office activities.

Basic personal computing skills to utilize
word processing and/or spreadsheet applications, and perform file management functions, are necessary.

Preferred
Qualifications:

One year of experience, which provides knowledge of University policies, procedures, and regulations, is
desirable.

Special Instructions:

Knowledge of specific software applications utilized in the area of
assignment may be desirable.

A specific typing speed may be required depending on department needs and it should be noted at time of
posting.

Appointment Percentage: 100%

Tagged as: Employment