Administrative Secretary-Dept. of SCWK

Salary: $40,112.80 Annually

Job Number: 2025-00452

General Description of the Position

Provides support to ensure efficient and effective operation of the Department in accordance with the mission, objectives, directives and policies of the University. This position reports to the department Chairperson.

Essential Functions & Required Knowledge, Skills and Abilities

1. Maintains up-to-date and accurate files (manual and electronic) of requisitions & invoices, and marketing samples.
2. Creates basic reports and documents as requested.
3. Maintains inventory of the University’s collateral pieces as well as the department’s office supplies, reordering as directed.
4. Understands billing process and prepares paperwork once a quote has been obtained.
5. Maintains banner and signage inventory.
6. Completes requests both internally and externally for promotional items, logos and other requests as needed.
7. Actively and accurately inputs data (invoices, purchase orders) into database.
8. Accurately reconciles each project in the database system to include final proofs, costs, quantities, etc.
9. Assists in organizing communications materials & promotional items requested for a specific event.
10. Inputs work orders for facilities and other campus-based services.
11. Performs routine office functions such as answering telephones, redirecting calls, and receptionist coverage.

Qualification Standards

Minimum: Associate’s degree or high school graduate with four years’ experience or move working in a professional office setting preferably at a college or university.

1. Excellent oral and written communication skills.
2. Excellent organizational skills.
3. Ability to interact with public in professional and pleasant manner.
4. Computer proficiency in a Windows-based PC environment; familiarity with or ability to learn common software packages such as Microsoft Office/ File Make Pro/Adobe and other software as necessary.

Performance Standards & EEO Statement

The criteria for evaluation in this position include, but are not limited to, the following:

1. Demonstrate knowledge of the DSU Fundamentals
2. Completion and quality of work according to established guidelines and timelines.
3. Reliable attendance and work results.
4. Effective interaction and working relationships with co-workers and customers

EEO Statement

Delaware State University is an Equal Opportunity Employer. The University does not discriminate on the basis of gender, race, religion, age, national origin, color, marital status, sexual orientation, citizenship or disability, veteran or military status, gender identity or genetic information. Auxiliary aids and services are available upon request to individuals with disabilities. The University is committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.

Equal opportunity employer/program” and “auxiliary aids and services are available upon request to individuals with disabilities”.

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