Administrative Secretary

Title: Administrative Secretary

Employee Classification: CS – Clerical/Secretarial

Pay Grade: CS 06

Division: Academic and Student Affairs

Subdivision:
School Health Promo Human Perform

Department: College of Health and Human
Serv

Campus Location: Main Campus

General Summary

Provide secretarial services and
administrative assistance to Dean, Executive Director, or equivalent-level administrator.

Principal Duties and
Responsibilities

• Perform routine administrative details, compose interpretive correspondence, and coordinate office
  activities.
• Provide supervision and coordination of duties and work flow of office staff.
• Obtain and provide factual
  information requiring a knowledge of the policies and procedures of both the assigned and related work areas, and maintain unit accounting
  records and procedures.
• Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to
  maintain consistency in the application of policies and procedures as related to assigned work area.
• Answer inquiries or complaints
  from faculty, staff, students, or guests.
• Collect and tabulate data for reports, records, or manuscripts.
• Abstract
  information from books, journals, reports, or other resource documents.
• Prepare periodic reports of account expenditures.
• Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling
  statements.
• Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to
  performance evaluations, promotions, and other status changes.
• Maintain and approve unit current account expenditures.
• Interview, recommend hiring, and train secretarial/clerical personnel.
• Review and revise brochures, announcements, or other
  informational items concerning Department programs.
• Prepare periodic reports of account expenditures.
• Prepare time and
  room schedules, course announcements, and/or instructional materials.
• If applicable to area of assignment, adhere to any and all
  NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
• Perform
  related departmental duties, as required.

Minimum Qualifications:

Ability to read, write, interpret
instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.

Four
years of reasonable secretarial experience is necessary in order to prepare account reports, compose interpretive correspondence, and
coordinate office activities.

Basic personal computing skills to utilize word processing and/or spreadsheet applications, and
perform file management functions, are necessary.

Preferred Qualifications:

Knowledge of specific software
applications utilized in the area of assignment may be desirable.

A specific typing speed may be required depending on department
needs and it should be noted at time of posting.

One year of experience, which provides knowledge of University policies,
procedures, and regulations, is desirable.

Special Instructions:

N/A

Appointment
Percentage:

100%