Advancement Business Coordinator

Posting Number: 20260073NE

Number of Vacancies: 1

About Murray State

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Summary of Job Duties and Responsibilities

Provides financial, budget, and administrative management for University Advancement, overseeing budgets, transactions, compliance, office operations, Alumni Association secretariat, and liaison with campus units and partners.

• Manage and monitor divisional budgets, including forecasting, reconciliation, and reporting.
• Process and enter financial transactions in university financial systems, including purchase requisitions, invoices, reimbursements, transfers, and journal entries.
• Track and analyze expenses and revenues to ensure alignment with approved budgets and funding sources.
• Prepare regular budget reports and financial summaries for the AVP for Advancement and other leadership as requested.
• Ensure financial activities comply with university policies, donor restrictions, and applicable regulations.
• Serve as primary point of contact for financial inquires related to Advancement operations.
• Oversee office operations for both Advancement offices, ensuring efficient and well-organized administrative processes.
• Manage inventory, tracking, and ordering of office supplies and promotional items, including coordination with vendors and internal partners.
• Coordinate facilities-related needs, including submitting and tracking work orders for maintenance, repairs, and space-related issues.
• Maintain records related to office operations, contracts, inventory, and purchasing.
• Develop and document administrative procedures to support consistency and efficiency.
• Serve as Secretary to the MSU Alumni Association, including preparing meeting agendas and materials, recording and maintaining official minutes, and ensuring accurate recordkeeping.
• Coordinate meeting logistics and follow-up actions in collaboration with Alumni Association leadership and Advancement staff.
• Maintain official Alumni Association records in accordance with university and association requirements.
• Provide direct administrative and operational support to the AVP for Advancement.
• Serve as a trusted resource for Advancement leadership on financial and administrative matters.
• Coordinate with central offices such as Finance, Procurement, Human Resources, and Facilities to support Advancement needs.
• Support special projects and initiatives as assigned by the AVP for Advancement.
• Other duties as assigned.

Minimum Education Requirements

• Bachelor’s Degree

Minimum Experience and Skill Requirements

• Two years of related experience in a public or private business office setting.
• Additional college education may be exchanged year-for-year to meet experience requirements.
• Demonstrated experience in budget management, financial tracking, and administrative operations.

Hourly Rate/Annual Salary
$20.36 (Additional pay dependent upon qualifications)

Staff Grade: 109

Work Hours: Normal working hours

Physical Demands

• Normal for office environment

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