Advertising Sales/Assistant, IU Dining and Hospitality

Job ID: 319809

Department

IMU DINING (BA-DIMU-IUBLA)

Department
Information

IU Dining and Hospitality embraces and expands Indiana University’s core values of education, innovation, and
tradition which embody the true spirit of Hoosier hospitality.

IU Hospitality infuses Indiana University’s beautiful campus with
vibrant life, creating a home away from home for visitors and the IU community alike. From our space in the Indiana Memorial Union,
hospitality staff serve thousands of guests each year through professional dining and retail operations, catered events, conferences, and
celebrations, keeping our spaces clean and functional, our food tasty, and our customers happy.

Through meticulous planning and
coordination, constant innovation, and a keen attention to detail, IU Catering staff use fresh, seasonal ingredients to deliver spectacular
client-driven culinary experiences from piping hot coffee and in-house baked pastries for a meeting of 20 to a sumptuous 5-course meal and
elegant custom cake for a wedding of 200 on campus and throughout Bloomington.

Job Summary

Department-Specific
Responsibilities

• Oversees day-to-day sales operations.
• Works with external and internal clients to schedule event
  space, and plan catering event.
• Meets with external clients to detail and outline special events.
• Creates Banquet Event
  Orders (BEO’s) with menus, pricing, and established timelines.
• Books meetings rooms and venues, audiovisual and
  vendors.
• Works onsite at external events.
• Oversees day of event execution with the client and catering
  staff.
• Occasional support in the catering operations.

General Responsibilities

• Under close
  supervision, performs routine administrative tasks related to advertising and sales processes.
• Responds to customer inquiries and
  may assist with providing quotes, terms and conditions, and drafting contracts.
• Distributes bills and contracts, processes payments,
  and distributes funds to appropriate account.
• Processes documents into the appropriate university database and verifies that
  information is correct.
• Prepares reports of advertising and sales figures.
• Regularly conveys various product/service and/or
  advertising options to potential customers and answers basic questions about policies and procedures.

Qualifications

EDUCATION

Required

• High school diploma or equivalent
  (such as HSED or GED)

WORK EXPERIENCE

Preferred

• Some experience in relevant
  field

SKILLS

Required

• Proficient written and verbal communication
  skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting
  skills
• Demonstrates a high commitment to quality

Working Conditions / Demands

This role requires the
ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves
sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to
lifting/carry up to 15 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$16.82 per hour

Work
Hours

Monday to Friday, with occasional weekends.

Management reserves the right to adjust work hours to accommodate
special meals and events.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of
benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU
  contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by
  IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment
  insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan
  options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each
  year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance
  program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job
Classification

Career Level: Foundational

FLSA: Nonexempt

Job Function: Marketing & Communications

Job
Family: Advertising & Sales

Click here to learn more about Indiana University’s Job Framework.

Equal Employment
Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in
hiring. See Indiana University Notice of
Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234

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