Assistant to the Executive Dean

The Assistant to the Dean position is in person Monday through Friday from 9AM to 3PM. The position provides
administrative and operational support to the Executive Dean Office in achieving objectives of the CHPMS Executive Dean’s office. Oversees
and/or performs a range of diverse administrative activities for the Executive Dean’s Office. Serves as a central point of liaison with the
CHPMS programs, faculty, staff, students, various University departments, and external vendors and partners in the resolution of a variety
of day-to-day activities. Coordinates and manages the daily office, conference room, and Siena classroom operations, assists with monitoring
the use of resources and the implementation of strategic initiatives and projects as assigned by the Executive Dean.

Essential Functions

Administrative Office Support for the Executive Dean’s Office:

• Provide
  frontline support for the Dean’s office, including greeting and directing all Executive Dean’s office guests, mainline phone calls, and the
  Executive Dean’s phone.
• Organize meetings for the Executive Dean, donors, alumni, and various internal and external
  affiliates.
• Manage the Executive Dean’s calendar
• Organize, schedule, and manage monthly leadership, full faculty, and
  student meetings, including email/calendar reminders, minutes, agenda, CES and food orders, IT support during meetings.
• Managing
  depositories for the Executive Dean’s office and CHPMS, on the Executive Dean’s drive and SharePoint.
• Manage travel for the
  Executive Dean’s office.
• Organize CHPMS events or conferences.
• Oversee inventory control for the Executive Dean’s office, to
  include the Siena conference room and classroom.
• Prepare various letters, presentations, and reports.
• Liaising with staff,
  support service departments, suppliers, and students from time to time.
• Oversight of the physical plant to include any maintenance
  needs of the Executive Dean’s office suites, conference room, Siena classroom, main Executive Dean hallways, as well as reporting any needs
  of the first floor Siena bathrooms or building exterior.
• Oversee IT support for the Executive Dean’s office and Siena conference
  room, and classroom.
• Manage the Siena conference room and classroom calendars.
• Ordering of office/breakroom supplies and
  overseeing water and shredding services.
• Manage the Executive Dean’s mailbox, which includes signatures for the Executive Dean and
  any requests from faculty, students, and staff.
• Manage the CHPMS quick reference list.
• Manage donor holiday greeting cards
  and gifts.
• Manage all greeting cards for the leadership team.
• Assist with errands for the Executive Dean’s office, including
  daily mail run, pick up of supplies for events on and off campus.
• Administrator for the CHPMS Student Leadership
  Council
• Administrator for the CHPM Staff Council
• Manage and coordinate the quarterly CHPMS newsletter alongside the
  Executive Dean
• Oversee and manage the CHPMS SharePoint depository lists.

Other job-related duties as assigned by the
Executive Dean, Sr. Director, Business Operations, and Administrative Specialist.

Qualifications/Requirements

• An Associate’s degree in any field of study is required. A Bachelor’s degree is preferred.
• 3-5 years of relevant
  experience
• Designs professional presentations and documents using advanced features in PowerPoint and Word. Troubleshoots common
  system/software issues.
• Manages high-volume scheduling with competing priorities.

  Drafts and edits correspondence, reports, and
  contracts with strong attention

  
  

  to detail and formatting.

• Must have the ability to tailor messaging appropriately for
  different audiences (faculty,

  staff, executives, external partners).

  
  
• Facilitates meetings by preparing agendas, recording
  minutes.

Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental,
vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs,
spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and
inclusive work environment.

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