Budget & Payroll Analyst

Job ID: 300771

About Us

Georgia Southwestern State University is a state university serving
a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The
University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student
interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located
in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university
that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job
Summary

This position is responsible for ensuring accurate and timely management of financial, payroll, and budget data
within the university¿s ERP systems. This role supports essential budget and accounting operations, payroll functions, audit preparation,
and institutional reporting. The analyst collaborates cross-functionally with Finance, Accounting, Budget, HR, and IT teams to uphold data
integrity and promote process efficiency.

Responsibilities

• Payroll & Benefits
  Financial Operations (25%)
  • Process additional compensation types (e.g., faculty overloads, student
    stipends, summer contracts, dual enrollment disbursements).
  • Maintain employee compensation records and oversee deductions, including
    multi-state tax compliance and reporting.
  • Manage payroll journal entries and compensation job data; assist in financial forecasting
    related to time and labor.
  
  
• Timekeeping & Leave Financial Administration (25%)
  • Administer timecard
    configurations and monitor compensatory and absence balances in ERP systems.
  • Enter financial forecasts for leave programs (e.g.,
    FMLA) and process TRS sick leave refunds and shared sick leave requests.
  • Serve as Time Clock Administrator, resolving system issues
    in coordination with IT and supporting OneUSG Connect end-users.
  
  
• Student & Employee Financial Processing
  (15%)
  • Process and verify Federal Work Study compensation files and Tuition Assistance Program (TAP) award
    reports.
  • Support tax processing and documentation for international student scholarships in compliance with IRS
    regulations.
  • Oversee financial accounting for dual appointments involving employees.
  
  
• Accounting &
  Reporting Support(15%)
  • Assist in preparing reconciliations, audit documentation, billing, and compliance
    reports.
  • Provide financial data analysis to support both internal controls and external reporting
    obligations.
  
  
• ERP & Budget Support (15%)
  • Support Budget Office with general institutional budget
    inquiries and reporting.
  • Support ERP system upgrades and implementations, focusing on Accounting and HR modules¿contributing to
    testing, configuration, and rollout.
  
  
• Performs a variety of related duties (5%)

Required
Qualifications

• Knowledge and level of competency commonly associated with the completion of a
  bachelor¿s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Minimum
  of 2 years of progressively responsible experience in financial operations, payroll processing, budgets, or
  accounting.

Preferred Qualifications

• Experience working within enterprise resource planning (ERP) systems
  such as PeopleSoft, Banner, OneUSG Connect, Workday.
• Experience in higher
  education, government, or large public institutions.
• Participation in ERP upgrades or system implementations involving Finance or HR
  modules.
• 3-5 years of progressively responsible experience in financial operations, payroll processing, budgets, or
  accounting.

Required Documents to Attach

• Resume
• Cover Letter

Knowledge, Skills, &
Abilities

• Strong knowledge of payroll regulations, accounting principles (GAAP), and internal controls.
• Proficiency
  in Microsoft Excel, including pivot tables, VLOOKUPs, and financial modeling.
• Attention to detail and ability to ensure data
  accuracy and compliance.
• Excellent communication skills for cross-department collaboration.
• Ability to troubleshoot ERP
  system issues and support testing or user training.
• Knowledge of University System of Georgia policies and
  procedures.

Contact Information

For more information or questions about a job posting, please contact the
Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu.

For technical
support, please call the USG Service Desk at 877-251-2644 or support@usg.edu.

USG Core
Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the
System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.These values serve as the foundation
for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.More
details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line athttps://www.usg.edu/policymanual/section8/C224/#p8.2.18_per
sonnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic
Freedom found on-line athttps://www.usg.edu/policymanual/section6/C2653.

Conditions of
Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background
check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State
University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if
applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern
State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in
recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status,
disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which
prohibit discriminatory employment practices.

Other Information

SUPERVISORY
CONTROLS

The Director of Budgets assigns work in terms of very general instructions. The supervisor spot-checks completed
work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines
include the University System of Georgia Business Procedures Manual, the Human Resources Administrative Practices Manual, relevant state and
federal laws, and university policies and procedures. These guidelines require judgment, selection, and interpretation in
application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied budget and accounting duties. Strict
  regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to perform
  complex budget and accounting duties associated with the university¿s financial operations. Success in this position contributes to the
  accuracy of the university¿s financial records.

CONTACTS

• Contacts are typically with co-workers, other
  university employees, system employees, and members of the general public.
• Contacts are typically to provide services, to give or
  exchange information, to justify matters, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The
  work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
• The work is typically
  performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.