Catalog Maintenance Assistant

Unit: VCU Libraries MBU

Department: Cabell Library

Department
Summary: VCU Libraries supports learning, research, and creativity across Virginia Commonwealth University. With locations
at James Branch Cabell Library on the Monroe Park Campus and the Health Sciences Library on the MCV Campus, we help students, faculty, and
staff access the information, spaces, and services they need to succeed. Our team values collaboration, innovation, and service, creating an
environment where ideas thrive and learning flourishes.

The Resource Acquisition and Metadata Services department is the foundation
of discovery at VCU Libraries. We manage the lifecycle of the libraries’ vast collections, ensuring that physical and digital resources are
acquired, organized, and described accurately. By maintaining a highly precise catalog, our team enables students, faculty, and global
researchers to seamlessly locate and access the information they need.

Duties & Responsibilities:

Beginning
in July 2026, VCU Libraries will consolidate selected collections into a dedicated high density storage facility. Under the direct
supervision of the department head, the Catalog Maintenance Associate will serve as the primary catalog maintenance liaison for this
consolidation project. This role requires active daily collaboration, including attending daily on site check in meetings with project
stakeholders to keep operations moving smoothly.
In this role, you will be responsible for the daily review of exceptions arising from
the consolidation project, routing them to the responsible departments, and performing routine corrections to catalog data for selected
collections spanning both the James Branch Cabell and Health Sciences Libraries.

Primary Responsibilities:

* Catalog
Maintenance: Perform bibliographic searching and edit bibliographic and physical inventory records to ensure absolute data integrity.
*
Systems & Tools: Work primarily within Alma, our integrated library management system, alongside Google applications such as Sheets, Google
Meet, and Gmail.
* Workflow Coordination: Monitor the routing of catalog exceptions to ensure their timely return to the active project
workflows and resolve catalog reviews of physical inventory.

Qualifications:

Minimum Qualifications

• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff,
  and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
• Familiarity with library
  collections demonstrated by the ability to identify bibliographic information from handling physical materials.
• Aptitude for
  accuracy, manipulating detailed data, data fields, and multistep workflows.
• Ability to follow detailed procedures, working both
  independently and as part of a team.
• Demonstrated experience in recognizing and communicating problems and seeking input from
  stakeholders and supervisor for process improvement.
• Demonstrated excellence in time management, including prioritizing and
  continuously monitoring tasks to resolution.

This is a 100% onsite position, hence reliable transportation is
required.

Preferred Qualifications

• Familiarity with academic libraries and searching library resources.
• Experience with Alma or other integrated library system catalog.
• Familiarity with MARC bibliographic and holdings records.
• Familiarity with Library of Congress (LC) classification and CUTTER Expansive Classification.
• Familiarity with the physical
  processing of library materials, especially barcode and spine labels.
• Ability to push a 50-lb cart.

Salary
Range: $18.00 hourly

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave,
generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts,
well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption
Status: Non-Exempt

Restricted Position: No

Flexible Work Arrangement: Fully
Onsite

Tagged as: Employment