Contract Specialist

San Marcos, TX

Texas State University

Contract Specialist
Posting Number: 2026683
Location: San Marcos
Department: Procurement and Strategic Sourcing
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $4,646
Job Category: Exempt

Required Qualifications:

• Experience: Proven background in contracting, procurement, and/or solicitations, typically 2âEUR”5 years or more in contract administration or a related field. Relevant education may be substituted for work experience on a year-for-year basis, where applicable.
• Communication Skills: Strong proficiency in preparing well-written, clear, grammatically correct, and accurate documents and correspondence, complemented by excellent proofreading abilities.
• Technical Skills: Proficient in computer use, especially Microsoft Office Suite applications such as Outlook, Word, and Excel; familiarity with contract management software is a plus.
• Cognitive Abilities: Ability to understand, interpret, retain complex information, and apply it effectively in the contracting process.
• Organizational Skills: Strong attention to detail and organizational capabilities, including creating and analyzing reports related to contracts and procurement.

Preferred Qualifications:

• Bachelor’s degree in business or public administration, finance, law, economics, or related fields.
• Related work experience may be substituted for formal education on a year-for-year basis.
• Working knowledge of Higher Education, State and Federal rules and regulations in regard to Procurement and Contracting.
• Knowledge of Jaggaer Contracts Plus (formerly SciQuest).
• Experience using SAP or other ERP system.
• Certified Texas Contract Developer (CTCD) certification; must be obtained within six months.

Job Description:

Responsible for directing activities concerned with contracts for purchase of equipment, materials, products, or services.

Job Duties:

1. Contract Drafting, Review, and Negotiation

• Research, prepare, review, and negotiate a variety of contract documents and amendments.
• Prepare, review, and negotiate contract terms, conditions, and pricing to ensure agreements are favorable and compliant with applicable requirements.
• Review contracts and solicitations for inclusion of required clauses and overall legal sufficiency.
• Collaborate internally with the Office of General Counsel, and other relevant departments to draft, review, and secure necessary approvals for contracts, ensuring that all agreements serve the best interests of the university.

2. Compliance and Policy Adherence

• Ensure contract compliance with university, state, and federal guidelines, including effective risk management practices and adherence to all relevant statutes and regulations.
• Remain current on state and university procurement and fiscal rules, regulations, and best practices to ensure ongoing compliance and institutional integrity.

3. Contract Lifecycle Management

• Maintain accurate and up-to-date records of contract documents, approvals, amendments, and renewals; monitor critical dates to ensure timely processing of all contract actions.
• Oversee and update the university’s official contracts database or system of record to ensure data integrity, accessibility, and compliance with institutional requirements.
• Ensure proper and timely closure of contracts upon expiration or termination.
• Prepare, generate, and distribute contract reports on a regular basis (weekly, bi-weekly, quarterly, etc.) to support oversight and decision-making.
• Assist in monitoring contractor performance to ensure all contractual obligations and standards are met, and support the resolution of contract disputes by providing guidance and assistance to university departments.

4. Stakeholder Engagement and Coordination

• Manage the contracts inbox by reviewing all correspondence and ensuring prompt, professional responses.
• Provide professional, accurate, and concise communication, both verbally and in writing, to all stakeholders.
• Serve as a primary point of contact for internal and external stakeholders throughout the contract lifecycle, responding to inquiries, interpreting contract requirements, and resolving issues.
• Coordinate efforts with various university departments to ensure fulfillment of all contract requirements and deliverables.
• Advise university departments of contractual rights, responsibilities, and required actions.

5. Continuous Improvement and Support Activities

• Training and educating university staff on contract policies and procedures.
• Participating in policy development or continuous improvement initiatives related to contracting.
• Supporting audits related to contracts and procurement.

6. Other

• Work overtime, including evenings and weekends, as necessary to meet project or business needs.
• Other duties as assigned.

• Experience: Proven background in contracting, procurement, and/or solicitations, typically 2âEUR”5 years or more in contract administration or a related field. Relevant education may be substituted for work experience on a year-for-year basis, where applicable.
• Communication Skills: Strong proficiency in preparing well-written, clear, grammatically correct, and accurate documents and correspondence, complemented by excellent proofreading abilities.
• Technical Skills: Proficient in computer use, especially Microsoft Office Suite applications such as Outlook, Word, and Excel; familiarity with contract management software is a plus.
• Professionalism: Demonstrated ethical behavior and the ability to maintain professionalism in all interactions.
• Cognitive Abilities: Ability to understand, interpret, retain complex information, and apply it effectively in the contracting process.
• Multitasking and Deadline Management: Capable of handling multiple tasks in a high-demand environment while consistently meeting deadlines.
• Organizational Skills: Strong attention to detail and organizational capabilities, including creating and analyzing reports related to contracts and procurement.
• Physical Requirements: Ability to perform sedentary work with occasional lifting of up to 10 lbs., assist in carrying files, and support loading or unloading activities during events.
• Visual Requirements: Excellent visual acuity necessary for detailed data and figure work, extended computer screen use, and intensive reading.
• Work Environment: Comfortable working in artificial lighting conditions such as fluorescent lights.

Additional Information to Applicants:

Job Open Date: 07/20/2026
Job Close Date: 08/16/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57875“”>https://jobs.hr.txstate.edu/postings/57875

For a detailed description of this position and to apply, visit https://apptrkr.com/9723907“”>https://jobs.hr.txstate.edu/postings/57875 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
âEUR¢ Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
âEUR¢ Generous paid time off: vacation, holidays, sick days and many more!
âEUR¢ Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
âEUR¢ Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
âEUR¢ An inclusive Bobcat community: join our many social networks offered on and off-campus
âEUR¢ Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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