Department Coordinator, Baker School Marketing Communications and Entrepreneurship Depts.

Company Description:

The Fashion Institute of Technology (FIT), part of the State University of New York and an
internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and
applications for a Department Coordinator within the Baker School Marketing Communications and Entrepreneurship Departments.

Job Description:

The Department Coordinator provides comprehensive administrative, operational, and academic support
to the Department Chairperson, Assistant Chairs, faculty, and students. The role ensures the efficient day-to-day functioning of
departmental operations, supports faculty lifecycle processes, maintains academic and administrative records, and serves as a key liaison
between the department, the School, and the College. The Coordinator exercises independent judgment, discretion, and initiative while
handling sensitive and confidential information.

Essential Functions:

Administrative & Office
Operations

• Perform a wide range of varied administrative duties in support of departmental and program
  needs.
• Provide administrative support to the Chairperson, Assistant Chairs, faculty, Classroom Assistants, and Technicians.
• Manage incoming calls and inquiries; greet and direct students, visitors, and external contacts.
• Handle department
  mailings, postings, listserv communications, and general correspondence.
• Organize, maintain, and improve office records, procedures,
  filing systems, inventory, and supplies.
• Handle confidential information and materials with discretion and
  professionalism.
• Work independently and take initiative in identifying and resolving administrative issues.
• Assist with
  special initiatives in collaboration with the Department Chair and faculty.

Chair, Faculty & Governance
Support

• Compose, edit, and distribute correspondence and documents on behalf of the Chairperson and Assistant
  Chairs.
• Maintain Chair and Assistant Chair calendars; schedule meetings and appointments.
• Prepare and distribute agendas and
  meeting materials.
• Attend department and college-wide meetings; take notes and prepare accurate and thorough meeting
  minutes.
• Maintain faculty office hours and assist with faculty absence reporting using the Faculty Absence Reporting System (FARS).
  Assist with faculty assignments in accordance with AOP lists and maintain faculty pedagogic information in Banner.

Curriculum, Academic & Student Support

• Assist with curriculum record-keeping and updates through the
  Curriculum Inventory Management (CIM) system.
• Support academic operations including course scheduling support, course cancellations,
  and preparation of related forms and notices.
• Serve as a point of contact for students regarding departmental academic
  procedures.
• Use Banner, Hyperion, Argos, WinSCP, and other institutional systems to retrieve, compile, and analyze data and reports
  for departmental, School, and College use.
• Maintain accurate academic, faculty, and program records across
  systems.
• Coordinate with faculty, publishers, and the FIT Bookstore to order, maintain, and update course materials and
  textbooks.
• Support study abroad programs in coordination with the Chair and Assistant Chairs, including scheduling, communications,
  and documentation.

Faculty Lifecycle: Hiring, Tenure & Promotion

• Assist with faculty recruitment,
  onboarding, and new hire processes.
• Support tenure and promotion processes, including documentation, scheduling, and meeting
  coordination.

Budget, Purchasing & Financial Support

• Prepare, process, track, and follow up on
  purchase orders and equipment repairs in coordination with Classroom Assistants and Technicians.
• Assist with departmental and
  foundation budgets as required.
• Prepare petty cash and reimbursement forms in accordance with College policies.

The
preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be
assigned consistent with the classification of the position.

Requirements:

Minimum
Qualifications:

• Bachelor’s degree required.
• 3-5 years of office administration, administrative support or
  appropriate related experience.
• Working knowledge of Microsoft Office 365 and/or Google Suite.

Preferred
Qualifications:

• 5+ years of experience in office administration or administrative support.
• Knowledge of Finance
  Enterprise, Argos, Banner, WinSCP, Google Suite, Photoshop, Adobe Acrobat (for PDF), and Smartsheet.

Knowledge,
Skills, & Abilities:

• Excellent verbal and written communication skills.
• Strong computer
  skills.
• Conscientious, self-motivated, flexible, and punctual.
• Ability to problem solve, work independently, and excel in a
  team-oriented environment.
• Must be detail oriented and possess a high degree of diplomacy and confidentiality.
• Must possess
  and demonstrate excellent service skills and the ability to work with a diverse constituency.
• Ability to communicate effectively,
  prioritize tasks, and handle multiple tasks/projects.
• Working knowledge of Microsoft Office 365 and/or Google Suite.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the
background check process.

Salary

Salary: $70,522.32 per year

Hiring Salary:
$70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work
Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to
help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components
to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending
  Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and
  Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For
a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity,
as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with
compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations
at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity
(EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people from a range of
backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the
full expression of every individual’s ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience.
FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship
status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health
decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex
offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other
characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment,
including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are
encouraged. Inquiries regarding FIT’s non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX
Coordinator, 212.217.3360.

Annual Security Report

The safety and well-being of FIT’s students, faculty,
staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of
the report will be provided upon request by contacting Public Safety’s administrative office number at (212) 217-4999.

Physical Requirements and Work Environment

The working conditions for this position will be primarily in an
office space. The physical requirement for this position will require frequent sitting, frequent standing, frequent bending or twisting,
frequent walking, frequent pulling, pushing, or reaching, frequent repetitive motions, and occasionally lifting 10 lbs. or less.

Application Instructions:

In order to be considered for this position, please submit the following documents
online:

• Resume
• Cover letter
• Unofficial Transcript
• A list of three references with telephone numbers and
  email addresses

Returning Applicants – Login to
your FITNYC Careers Account to check your submitted application material.

Review of applications will begin immediately until the
position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant
individually.

Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu.

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