Director, Administrative Operations (Pediatrics)

Director, Administrative Operations
(Pediatrics)

Hiring Department: Department of Pediatrics

Location: Chicago, IL
USA

Requisition ID: 1040236

Posting Close Date: April 10, 2026

Salary:
The salary range for the position is $150,000 – $190,000. Salary is competitive and commensurate with qualifications and
experience, while also considering internal equity.

About the University of Illinois Chicago

UIC is among the
nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC
serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving
Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution
(HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with
civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and
transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban
university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public
schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of
Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and
Tuition waivers for employees and dependents.

The Department of Pediatrics at the University of Illinois Chicago is seeking a
Director of Administrative Operations. The Director of Administrative Operations (DAO) provides senior level administrative
leadership for the Department of Pediatrics within the College of Medicine. Reporting directly to the Department Head, the DAO serves as the
principal administrative partner supporting the department’s academic, clinical, research, and service missions.

This position has
comprehensive responsibility for financial management, clinical operations support, human resources, grants administration, facilities and
space management, performance metrics, and strategic planning. The DAO collaborates closely with departmental leadership, faculty,
physicians, clinical administrators, and college leadership to ensure operational excellence, financial sustainability, regulatory
compliance, and continuous improvement in a complex academic medical environment.

Duties &
Responsibilities

Financial Management and Strategic Planning

• Develop and manage the department’s
  annual operating budget,
  including monthly financial reporting, forecasting, cash flow management, and expenditure review and approval.
• Develop and
  implement strategic plans, annual goals, and administrative priorities aligned with College of Medicine and
  institutional objectives.
• Analyze and present financial data to identify and support new business opportunities, including new
  clinical services, programs,
  facilities, procedures, and cost models.
• Oversee operational payment structures, patient billing
  processes, and payer compliance in
  accordance with contractual and regulatory requirements.
• Lead departmental marketing efforts by
  developing, implementing, and
  evaluating marketing plans that support clinical growth and program visibility.
• Create, implement,
  and monitor the departmental
  strategic plan, reporting progress and outcomes to leadership.

Clinical Operations and
Practice
Management

• Provide administrative oversight and operational leadership for clinical practices within the Department
  of
  Pediatrics.
• Partner with physicians, division chiefs, and clinical leadership to support access, efficiency, quality, and
  patient
  experience across clinical programs.
• Support clinical program development and expansion through financial analysis,
  operational
  planning, and resource allocation.
• Ensure clinical operations comply with institutional policies, accreditation
  standards, payer
  requirements, and applicable regulations.

Operations, Facilities, and Space
Management

• Oversee
  maintenance, repair, remodeling, and equipment purchases by identifying needs, planning budgets, and
  reviewing contracts as appropriate.
• Manage off site practices and locations, including negotiation, monitoring, and renegotiation
  of revenue generating contracts and
  leases.
• Direct all day-to-day administrative operations of the department.
• Maintain
  and report accurate space utilization
  and inventory data for departmental facilities.

Performance Metrics and Continuous
Improvement

• Establish,
  monitor, and report key performance indicators related to financial performance, clinical operations,
  productivity, staffing, and space
  utilization.
• Develop reports and dashboards to support data driven decision making by
  departmental and college leadership.
• Identify trends, risks, and opportunities, and recommend strategies for operational and
  financial improvement.

Grants and Research Administration

• Provide oversight of departmental grant
  activities to ensure research
  aims are met and compliance with sponsor, institutional, and regulatory requirements is maintained.
• Partner with faculty and
  research administration to support sustainable research operations and financial
  stewardship.

Human Resources and Workforce
Management

• Oversee recruitment activities for faculty,
  physicians, and staff in collaboration with
  appropriate
  leadership, ensuring required credentials and documentation are
  obtained.
• Manage and develop departmental HR staff and
  administrative leadership team
• Develop and monitor compensation
  plans, income guarantees, and productivity incentive
  programs in
  alignment with institutional guidelines.
• Provide guidance on
  employee relations, performance management, workforce planning,
  and
  organizational development.

Leadership and
Governance

• Serve as a senior advisor to the Department
  Head on administrative, financial, clinical
  operations, and
  workforce matters.
• Represent the Department of Pediatrics on college-
  and institution-level committees and
  initiatives as
  assigned.
• Promote a culture of accountability, collaboration, compliance, and
  continuous improvement.

Minimum
Qualifications

• Bachelor’s degree in healthcare administration, business
  administration, finance, or a related field.
• Significant (7-10 years) progressive leadership experience in healthcare
  administration, academic medicine, or a complex clinical
  organization.
• Demonstrated expertise in financial management, operations,
  human resources, and strategic planning.

The
University of Illinois System is an equal opportunity employer, including but not
limited to disability and/or veteran status, and complies
with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters
to
view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct
disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and
employees. Request an Accommodation

Artificial
Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions
will be made by a person.

To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19333?c=uic

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