Director of Student Accounts

ABOUT THE ORGANIZATION
Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.

POSITION: Director of Student Accounts

LOCATION: Saint Vincent College

FULL-TIME/PART-TIME: Full-Time

SHIFT: -not applicable-

EXEMPT/NON-EXEMPT: Non-Exempt

Position Title: Director of Student Accounts

Reports to: Vice President for Finance and Administration

Supervises: Student Accounts Assistant, Cashier & Student Accounts

Primary function: The Director of Student Accounts will report to the Vice President for Finance and Administration and is responsible for the overall operation of the Student Accounts function. This position is to provide leadership and subject matter expertise for the student accounts area including billing, collections, student and parent loans, financial reporting and information technology. The Director of Student Accounts will have a comprehensive knowledge of student billing and collection principles, processes, Title IV regulations and best practices to ensure the accurate and timely processing of student charges, payments, and refunds.

Required Qualifications: Excellent oral and written communication skills, superior interpersonal skills. Ability to exercise tact and discretion when handling confidential information and situations. Proficiency in Excel and Word. Knowledge of Colleague and/or higher education experience a plus.

Education: A Bachelor’s degree in Accounting, Business Administration, Finance or related field.

Experience: Three to Five years’ experience required in billing and collection of accounts receivable

Essential duties:

1. Counsels and negotiates with families experiencing financial hardships and/or problems. Use tact, empathy, and good judgement to accommodate the family’s needs and, at the same time, protect the College’s financial position.
2. With Vice President and President’s approval and guidance, negotiates and counsels’ families regarding special payments. Extensive contact with student/parents, community customers. Speak to groups of student/parents regarding payments and options.
3. Assist in updating the student information system (Colleague) each term to assure accurate student billing and collection of receivables.
4. Provides input on policy and procedure recommendations conducive with the good of the student and College. Adhere to policy changes being consistent in all decisions affecting student.
5. Meet with department administrators to coordinate billing including but not limited to Admissions, Financial Aid, Registrar.
6. Compute and send timely and accurate bills. Process sanctions for unpaid accounts. Assist in supervising and managing collection and delinquent procedures.
7. Administer and monitor the College’s payment plans each semester.
8. Assist in the extraction of and data load for student 1098T based on IRS regulations, working with Heartland/ECSI for distribution. Initiate and maintain safeguards.
9. Assist audit teams in evaluating accounting records/practices to assure data integrity, policy adherence.
10. Manage the student module as it pertains to billing. Assist in creating new processes to conform to the ever-changing programs offered and diversity in fees charged. Assist in creating processes to ensure accurate data that can be easily extracted in reporting for Institutional Research, Department of Ed and other various reporting.
11. Responsible for maintaining the accuracy of student account records through the account adjustments and receipting of payments through the College’s Billing and Receivable system.
12. Work with the College’s cashiering function and maintain the proper internal controls to ensure the integrity of the receipt and refunding activities.
13. Monitor and respond to Student Account emails.
14. Evaluate the accuracy of student account balances and post adjusting entries on as-needed basis.
15. Adjust housing and dining plans per direction from the department director.
16. Applies charges to student accounts as provided by other departments

Other duties: As assigned by the Vice President for Finance and Administration

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Tagged as: Employment