EXECUTIVE ASSISTANT

The Executive Assistant ensures the effective coordination of academic, administrative, and operational activities that support the teaching
and learning mission of the School.

Job responsibilities include, but are not limited to, the following:

• Provide
  administrative support to the Director, including calendar coordination, meeting preparation, and general office management.
• Serve
  as the primary point of contact for the School of Visual Studies office, assisting faculty, students, staff, and visitors.
• Coordinate course scheduling processes in collaboration with program coordinators and the Director, including classroom assignments
  each semester.
• Support faculty governance processes, including coordination of elections, committees, and related documentation.
• Assist with preparation of tenure and promotion materials and other academic deliverables.
• Coordinate documentation and
  data collection efforts in support of accreditation reviews and reporting requirements.
• Compile assessment data and assist in the
  preparation of reports that support program evaluation and continuous improvement initiatives.
• Support faculty and students across
  a range of academic and program-related activities.
• Coordinate scholarship and awards processes in partnership with the Awards
  Committee.
• Process and track financial transactions, including reimbursements and allocations in accordance with university
  policies.
• Coordinate travel arrangements and conference logistics for faculty and visitors.
• Arrange rooms, catering, and
  logistics for meetings, events, and school-wide functions.
• Record and distribute meeting notes as needed.
• Maintain
  effective communication within the unit and respond to routine inquiries.

Shift

Generally, Monday to
Friday, 8am to 5pm.

Minimum Qualifications

Bachelor’s degree or an equivalent combination of education and
experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is
necessary.

Preferred Qualifications * Experience supporting academic or higher education environments
*
Experience coordinating complex schedules, events, or academic processes
* Strong organizational skills with the ability to manage
multiple priorities
* Strong interpersonal and communication skills

Anticipated Hiring Range

Salary
Range: $19.25 – 27.40 per hour

Grade: GGS – 008

University Title: Executive Assistant

Internal applicants can determine
their university title by accessing the Talent Profile tile in myHR.

Application Materials

Resume/CV and
Cover Letter

Sponsorship Information

Employment visa sponsorship is not available for this
position.

Community Information

Columbia offers small-town friendliness with big city features and a high
quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an
attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and
the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering
big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues
and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire,
Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As
part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans,
retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all
four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resou
rces/benefits-retirement
Equal Employment Opportunity

The University of Missouri is an Equal Opportunity
Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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