Executive Assistant to the Chair/ MSW Program Manager

“Greater Happens HERE”

State Role Title:Executive Secretaries and Administrative Asst

Hiring Range: up to a MAX of $61,648.00, Commensurate with Education and Experience

Pay
Band: 4

Recruitment Type: General Public – G

Job Duties

The Executive
Assistant to the Chair/ MSW Program Manager is a split administrative position serving two distinct units within the Department of Social
Work at Virginia State University:

60% as Executive Assistant to the Chair, and 40% as Administrative Assistant and Program Manager
to the MSW Program Director.

The incumbent serves as the senior administrative officer of the Department, responsible for advancing
and executing the executive, operational, financial, and programmatic functions of the department in support of its mission, accreditation
compliance, and institutional objectives. This position is designed for a high-energy, solutions-driven professional who leads with
diplomacy, learns quickly, and approaches institutional processes with a continuous improvement and innovation mindset.

Support the
Department as directed to guarantee that Department goals and objectives are accomplished and operations run efficiently.
Manage
interaction between university leaders, administrators, and programs; liaise with internal and external stakeholders and partners on various
projects and tasks.

Plan and organize work to ensure the priorities of the Social Work Department are met, organizational goals are
achieved, and best practices are upheld.

Streamline and increase day-to-day operations, department productivity, and overall
efficiency; introduce processes and procedures that eliminate duplication and redundancy, leveraging AI tools and technology-driven
innovations where applicable.

Support and establish university-wide linkages in order to increase student opportunity and access to
higher education; sustain academic excellence; support the development and success of students; define the Department, College, and
University brand; diversify financial resources and enhance operational effectiveness.

The VSU Department of Social Work has adopted
the following objectives:

Prepare students to practice autonomously as advanced level trauma-informed professionals within a wide
range of client systems and practice settings that support and build on the strengths and resiliency of all human beings.

Prepare
students to embrace the strength of diversity, practice cultural humility, and be able to conduct culturally effective practice
interventions at the micro, mezzo, and macro levels.

Prepare students to pursue ongoing professional development to acquire the
essential leadership skills that cultivate ethical and competent social work practice across all social work systems, locally, nationally,
and globally.

Prepare students to apply critical thinking skills to become proactive change agents and advocates in response to the
impact of social, economic, and environmental factors on professional social work practice locally, internationally, and globally.

Minimum Qualifications

Demonstrated ability to learn new systems, processes, and responsibilities quickly
and independently – with or without formal prior training.

Strong interpersonal skills with a proven ability to navigate
institutional relationships, communicate diplomatically, and manage inter-office dynamics with professionalism and
discretion.

Exceptional written and verbal communication skills; ability to draft correspondence from context with correctness of
grammar, content, and syntax.

A solutions-oriented mindset – the ability and willingness to question established practices, identify
inefficiencies, and propose or implement improvements.

Comfort with and enthusiasm for technology and AI tools (including but not
limited to large language models and productivity platforms) as a means of enhancing administrative outcomes.

Knowledge of, and
adaptability to, Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.

Ability to work effectively with diverse
internal and external stakeholder groups.

Ability to manage multiple tasks, projects, and other responsibilities
simultaneously.

Ability to synthesize data and develop reports.

Critical thinking skills for analysis and effective resolution
of problems and concerns.

Ability to conceptualize and implement projects and tasks.

Knowledge of appropriate professional
decorum for a major administrative unit.

Sound judgment and ability to handle sensitive personnel, financial, and institutional
information with strict confidentiality.

Additional Considerations

PREFERRED QUALIFICATIONS:

Prior
experience in a university, government, nonprofit, or professional office environment in any capacity.

Familiarity with AI
productivity tools or demonstrated willingness to learn and integrate them.

Familiarity with budget tracking, HR recordkeeping, or
executive scheduling;

Familiarity with Virginia state government systems including eVA, ChromeRiver, and KRONOS/Cardinal – or
demonstrated ability and willingness to learn these systems through training.

Special Instructions

You will
be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in
your account to check the status of your application for this position.

Virginia State University is committed to providing equal
employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political
affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and
invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service
alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the
on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The
application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the
application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for
documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to
interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of
the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail,
may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for
consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a
current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate
will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a
Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State
University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to
provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United
States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance
requirements.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging
individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity,
applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department
for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability
documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS
at 800-552-5019.

• Optional Retirement Plan (ORP)
  Immediate vesting | Portable | Investment choice
• Virginia Retirement
  System (VRS)
  Defined benefit pension | Lifetime monthly income
• 457 Deferred Compensation Plan (DCP)
• 403(b) (TIAA)
• Comprehensive medical & dental plans
• Employee Assistance Program
• Paid annual and sick leave
• Paid state and
  federal holidays
• Employer-paid life insurance
• Flexible Spending Accounts
• Public Service Loan Forgiveness
  eligibility

Contact Information

Name: Dominique M. Fisher

Phone: 804-524-5075

Email: dfisher@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging
individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity,
applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or
the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and
submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February
29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

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