Fleet Coordinator

Fleet Coordinator
Division of Public Safety

The Division of Public Safety is now accepting applications for a Fleet Coordinator to manage the day-to-day operations and coordination of fleet activities for the Division of Public Safety.

Duties & Responsibilities:

• Research, purchase, and install specialized equipment such as sirens, lights, cages, camera systems, etc.
• Develop maintenance and inspection schedules and procedures for each vehicle type.
• Maintain and update a fleet database.
• Schedule service and maintenance appointments.
• Consult with vendors and campus officials concerning the purchase of automotive vehicles, materials, supplies, tools, and equipment. Obtain cost estimates for specialized repairs or modifications of university vehicles.
• Assist with planning, coordinating, and administering the department’s vehicle and specialized equipment replacement program. Maintain associated vehicle and service records. Review lifecycle analysis for vehicle replacement recommendations.
• Prepare budget and analyze purchase and repair costs to control expenditures.
• Collect automotive vehicle data and compiles reports needed for long-range planning of the transportation program.
• Meet regularly with management and/or special units to keep them apprised of the status of the fleet and make changes as dictated by operational need. Analyze equipment usage and make recommendations based on identified needs.
• Coordinate with other university departments such as Claims Management, and Facilities and Services as needed. Make arrangements for leasing vehicles from outside agencies to meet special transportation needs.
• Ensure compliance with fleet maintenance policies and procedures. Audit current maintenance practices and investigate alternative solutions as needed.
• Assists with the determination of personnel needs; allocate and distribute vehicles to assigned staff.
• Assist with the enforcement of employee and user compliance safety rules, regulations, and measures to protect the safety of employees.
• Train new unit members in the processes and tasks of the fleet unit.
• Other duties as assigned.

Minimum Qualifications:

• Three (3) years (36 months) of work experience involving the dispatch of vehicles, maintenance of a fleet of vehicles, scheduling of charter trips, or other activities directly related to the operation of an automotive fleet, one (1) year (12 months) of which included supervisory duties in the transportation industry.
• Valid State of Illinois driver’s license for the class of the license depending on the type of vehicle(s) to be operated.

Preferred Qualifications:

• Experience with maintaining and/or utilizing emergency responder vehicles.
• ASE Automotive Technician certification.

Knowledge, Skills and Abilities:

• Ability to analyze data and prepare detailed reports.
• Ability to effectively manage time and prioritize tasks.
• Ability to build positive relationships with people from diverse groups.
• Demonstrate cultural sensitivity through tact and courtesy when dealing with individuals from various social, cultural, racial, and economic backgrounds.
• Ability to work cooperatively as part of a team
• Ability to comprehend and interpret detailed, complex written material.
• Ability to demonstrate effective interpersonal skills.
• Strong written and verbal communication skills.
• Ability to safely drive various types of vehicles including but not limited to cars, trucks, SUV’s, and ATV’s.

Appointment Information

This is a 100% full-time Civil Service 4662 – Transportation Assistant Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The previously determined salary range for this position is $60,000.00 – $75,000.00.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 7, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, copy of valid IL drivers license, and at least three references, including contact information. A copy of your valid Illinois drivers license must be uploaded to be considered.

This position is not eligible for any type of sponsorship for work authorization.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jen Cochrane at walburnc@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign – the state’s flagship public university and one of the world’s leading research institutions – every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence – where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1037077
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu

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