Graduate Program Coordinator

33121BR

College of Liberal Arts & Sci

Position Overview
Graduate Program Coordinators in the
College of Liberal Arts & Sciences are team members of the College Office of Graduate Affairs (COGA)
assigned to specific College academic departments to manage the administrative aspects of the graduate program and to advise graduate
students and faculty on policies and processes related to graduate education at KU.

This graduate program coordinator position
reports to the COGA Assistant Director and is assigned to the Department(s) of:

• Anthropology
• Film & Media
  Studies
• Leadership Studies
• Theatre & Dance
• Visual Art

Graduate Program Coordinators work closely with
faculty in their assigned academic unit, the COGA office, and other campus partners on key processes and initiatives related to graduate
education. They provide students with equitable advising on program policy and requirements, connect them to campus resources, and guide
them through the logistics of their graduate degree, from the application process through graduation.

Graduate Program Coordinators
report to COGA, but their offices are located in the campus building of the department they support. They interact primarily with faculty
and students day-to-day and build rapport and an understanding of department requirements and culture in order to tailor advising and to
meet their departments’ needs.

Graduate program coordinators’ work is conducted independently, and they enjoy a high degree of
autonomy in how they structure their time and manage projects to meet the requirements of the academic calendar and the needs of their
assigned departments. As members of COGA, they also benefit from having a team of colleagues to serve as a resource, share best practices,
and build community.

Education or training in the field of study of the assigned academic units is not required, nor is prior
experience in higher education. Graduate program coordinators are provided with comprehensive training to become subject matter experts on
policies and processes related to graduate education at KU. Ongoing training and opportunities for additional professional development are
also provided to encourage professional growth.

This position has a hybrid work arrangement of up to two days/week remote and three
days/week on-campus during the fall and spring semesters. Additional remote work is available during the summer session and academic breaks.
Candidates are also encouraged to review KU’s employee benefits packages and paid leave schedule.

Job
Description
50% Manages or coordinates administrative aspects of the graduate program and graduate
data

• Tracks student enrollment, grades, and overall degree progression and verifies that students have fulfilled all program
  and University requirements for their degree.
• Submits and tracks forms related to student petitions, milestones, enrollment, awards,
  exams, and graduation.
• Maintains current and historical data and records relating to the graduate program and
  students.
• Coordinates graduate program events (e.g. prospective student visits, orientation, graduate student awards
  ceremonies).
• Manages administrative aspects of the admission process, including collection and tracking of applicant materials,
  providing data or reports to admission committees, processing admission decisions, and preparing admission and funding
  letters.
• Supports development and oversees implementation of programs’ communications related to recruitment and
  outreach.
• Manages administrative aspects of student employment with the department (e.g. Graduate Teaching or Research Assistants)
  including tracking course assignments and funding, recording results of teaching evaluations, and submitting hiring
  forms.
• Coordinates exams and graduation processes (e.g. schedules exams and thesis/dissertation defenses, tracks students’
  submission of graduation documents, approves students’ applications for graduation)
• Provides administrative support and collects and
  compiles data for program reviews, assessment, accreditation, grants, and awards.
• Maintains and updates the graduate student
  handbook and graduate program pages of the department website and academic catalog.

30% Advises and guides graduate
students and faculty on policy, procedures, and best practices related to graduate education

• Maintains broad expertise on
  policies, procedures, and best practices related to graduate education at KU. They effectively communicate this information to faculty and
  students to ensure successful student degree progression, support program initiatives, and provide creative solutions to problems.
• Serves as primary contact for prospective students to guide them through the application process.
• Advises students and
  faculty regarding University requirements related to student funding (e.g. scholarships, on-campus employment, federal aid)
• Attends
  graduate faculty meetings, admissions and awards committee meetings, and annual graduate student review meetings in a policy advising
  capacity.
• Connects students with appropriate opportunities and resources for financial support, professional development, and
  campus and community engagement.
• Provides training and technical guidance to department faculty and students on University systems
  and platforms related to graduate education.

20% Collaborates with department and campus partners on key initiatives
related to graduate education

• Consults regularly with department leadership regarding graduate program activities,
  initiatives, and student degree progression.
• Serves as an advocate and liaison between students, campus offices, faculty, and
  department leadership to address student questions, issues, or grievances.
• Collaborates with department stakeholders to collect and
  interpret data, and provide input to support program initiatives (e.g. recruitment efforts, alumni development).
• Supports faculty
  in developing changes to the academic program and administrative practices to help the program attain its goals and improve student
  success.
• Coordinates with department faculty and College governance to submit and usher through requests for modifications to the
  program’s courses or academic requirements.
• As COGA team member, advises and provides input from a program perspective in order to
  refine College or University policies and administrative processes and advocate for their program.
• Attends and assists with the
  College of Liberal Arts & Science’s Master’s Hooding Ceremony and the campus-wide Doctoral Hooding Ceremony.

Required
Qualifications
Evaluation of the following requirements will be made through (1) descriptions of work experiences and
educational experiences in cover letter, (2) record of accomplishments and productivity addressed in resume, and (3) information provided
from professional references. Please note that “relevant experience” for this position is any professional position, or combination of
professional positions, where the experiences and skills in the required qualifications were

1. Bachelor’s degree with 3 years relevant
   experience OR Master’s degree.
2. Professional experience involving the execution of detailed and time-sensitive procedures requiring
   independent judgment and a high degree of accuracy.
3. Demonstrated effective communication skills as evidenced by application
   materials.
4. Demonstrated organizational skills and attention to detail.
5. Experience investigating, interpreting and
   communicating guidelines, regulations, policies, and procedures.
6. Demonstrated ability to work independently to organize and track
   tasks/projects and to meet deadlines.
7. Demonstrated experience collaborating and communicating with individuals from a wide range of
   backgrounds, or levels of authority.
8. Experience using databases or other electronic systems for tracking and managing information
   (e.g., accounts, data, forms).

This position requires a formal degree in the cited discipline area(s) to ensure that candidates
have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of
degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university
remains competitive with industry aligned practices, enhances collaboration with external partners, and supports the delivery of services
and programs that meet professional and market-driven expectations.

Preferred
Qualifications

1. Experience training others on procedures and/or electronic systems.
2. Experience providing customer
   service.
3. Professional experience handling sensitive information and/or situations requiring discretion and conformity to
   confidentiality and security protocols.

Contact Information to Applicants
Brittney Tyler-Milholland
tylermil@ku.edu

Additional Candidate Instruction
A complete application
includes:

• a cover letter that addresses how you meet all of the required qualifications
• a resume
• contact
  information, including email addresses, of three (3) professional references.

Incomplete applications will not be considered.
Application review begins Monday, July 27, 2026. In order to ensure consideration, please apply prior to that date.

Advertised Salary Range: $54,700

Application Review Begins: 27-Jul-2026

Anticipated Start Date: 24-Aug-2026

Primary Campus
University of Kansas Lawrence
Campus

FTE: 1.0

Reg/Temp: Regular

FLSA Status
Administrative

Employee Class: U-Unclassified Professional Staff

Work Schedule
M-F 8-5

Job Family
Administrative/Management-KUL

Work Location Assignment
Hybrid

Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color,
ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental
status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also
prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and
is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS
66045, 785-864-6414, 711 TTY.

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