Head of Facilities, Libraries & Museum

Job Details

Job Summary

This position will oversee daily operations and maintenance of UTSA Libraries and Museums
facilities, ensuring spaces are safe and welcoming for all. The Head of Facilities will lead innovative space planning and renovation
projects that align with our strategic vision, while managing budgets and resources efficiently using online facilities management tools. In
addition, this role will supervise and support a dedicated team, fostering an environment of growth and collaboration. Serve as a liaison
between our leadership and university facilities departments, driving compliance and sustainability initiatives. Lastly, this position will
oversee the organization’s project portfolio and project management processes.

Core Responsibilities

1. Oversees
   daily operations of the libraries and museum facilities and manages maintenance and repair schedules to minimize disruptions. Develops and
   implements safety protocols and emergency preparedness standards in compliance with university guidelines, monitors facility conditions, and
   maintains vendor relationships to address service needs efficiently. Coordinates with custodial services to ensure a clean, safe, and
   welcoming environment across all library and museum facilities.
2. Leads space planning and renovation projects, coordinating with
   stakeholders to meet UTSA’s strategic objectives. Collaborates with Libraries and Museums leadership on long-term space plans,
   accessibility, and energy-efficiency projects. Supports relocation or refurbishment projects, ensuring timely execution and adherence to
   budget.
3. Oversees the Libraries and Museums strategic project portfolio, project governance, and project processes. Ensures
   multi-directional strategic project communication among project managers, stakeholders, and the organization at large. Advocates for the use
   of project management in accomplishing strategic and complex work.
4. Manages the facilities budget, tracks expenditures, and
   identifies cost-saving opportunities. Oversees the university’s inventory process for Libraries and Museums, ensuring accurate asset
   tracking, compliance, and reporting. Responsible for procuring equipment and furniture and collaborating with university partners on capital
   expenditure requests for upgrades and improvements. Works with enterprise systems, including iService Desk and PeopleSoft.
5. Supervises and supports facilities staff by fostering collaboration, providing regular feedback, coaching, and mentorship, and
   coordinating training and development opportunities. Directs the daily activities of facilities personnel, including custodial, maintenance,
   logistics, and administrative support staff. Leads the Facilities Working Group in developing and implementing strategic projects that align
   with the Libraries and Museums’ mission and goals.
6. Ensures compliance with UTSA policies, state and federal regulations, and
   facility operations standards and maintains accurate records of inspections, repairs, and routine maintenance. Develops and maintains
   facility usage and occupancy reports and coordinates emergency management and business continuity planning. Coordinates with risk management
   and police to ensure compliance with fire codes, ADA requirements, and other safety regulations.
7. Serves as the primary liaison
   between Libraries and Museums leadership and the university’s facilities and real estate departments, addressing facility-related needs and
   concerns. Leads meetings with key stakeholders to review facility updates, share plans for upcoming projects, and gather feedback on
   facility needs. Advises the Vice Provost on facilities matters. Collaborates on sustainability projects and ensures compliance with lease
   agreements for storage spaces.
8. Performs other duties as assigned.

Required
Qualifications

• Bachelor’s degree in a related field.
• Seven (7) years of work experience in Higher Education or
  related experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its
  infrastructure.

Preferred Qualifications

• Proficiency with software management systems and technology.
• Demonstrated experience with cloud-based project management tools.
• Familiarity with asset and inventory
  management.
• Familiarity with universal design principles and ADA.
• Managerial experience, specifically in a university or
  library setting.
• Experience managing large capital projects

Knowledge, Skills, and Abilities

• Verbal
  and Written Communication
• Familiarity with Asset and Inventory Management
• Familiarity with universal design principles and
  ADA
• Collaboration
• Management
• Customer Service
• Project Management
• Cloud-based project management
  tools
• Microsoft Office Suite

Working Conditions

• Office environment. Ability
  to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on
  the department’s needs.

Physical Demands

• Ability to exert up to 50 pounds of force to lift, carry,
  push, pull, or otherwise move objects.

This position will work primarily on campus. Travel and parking
expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a
valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of
eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment
opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal
employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin,
age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with
all government requirements to ensure nondiscrimination.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_S
EARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=15581&PostingSeq=1

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