HR Associate – Heart and Vascular Center

Position Summary

Provide human resources support to the Heart and Vascular Center (HVC) by assisting leadership, faculty, and staff across the cardiovascular service line. Responsibilities include supporting talent acquisition and onboarding, processing HR transactions, maintaining personnel records, monitoring compliance, and providing guidance on HR policies and procedures. This role partners with HR team members to ensure efficient HR operations and consistent service delivery across assigned HVC divisions and units.

Talent Management & Engagement
* Assist with recruitment activities for faculty, P&S (non-bargaining), SEIU, Merit, and student positions
* Support requisition preparation and external advertising processes
* Screen applicants, schedule interviews, and participate in interviews as requested
* Ensure recruitment files and documentation are complete and maintained for each search
* Assist with preparation of offer materials and coordination of onboarding activities
* Partner with hiring managers and HR team members to support timely hiring processes

HR Program Administration & Operations
* Initiate and process HR transactions including appointments, status changes, and separations
* Support onboarding processes including I-9 verification, new hire documentation, and system access requests
* Maintain personnel files and ensure accuracy of employee records in HR systems
* Assist with student employment processes and administrative support for trainees as needed
* Coordinate offboarding activities including exit checklists and documentation
* Provide general HR administrative support across assigned HVC divisions/units

Compliance with Policies, Laws & Regulations
* Monitor and track compliance requirements such as licensure, training, and I-9 documentation
* Run HR reports and follow up with staff and supervisors to address outstanding requirements
* Maintain confidential personnel records in accordance with University and departmental policies
* Respond to questions related to compliance requirements and escalate issues as appropriate

Advising & Communication
* Provide guidance to staff and supervisors on HR policies, procedures, and systems
* Respond to routine HR inquiries and provide “how-to” support for HR-related processes
* Communicate HR updates and assist with coordination of recruitment and operational activities
* Schedule meetings and support ongoing communication with assigned units
* Maintain a customer-focused approach in supporting HVC faculty, staff, and leadership

University of Iowa Health Care-recognized as one of the best hospitals in the United States-is Iowa’s only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

Percent of Time: 100%

Schedule: Monday – Friday, between the hours of 8:00a-5:00p

Pay Level: 2B – Professional and Scientific Pay Structures | University Human Resources – The University of Iowa

Education Requirements
* Bachelor’s degree in Human Resources, Business Administration, or related field; or equivalent combination of education and experience.

Required Qualifications
* Minimum 6 months – 1 year of HR or related experience

Desired Qualifications
* Experience supporting multiple HR functions (recruitment, employee relations, payroll, etc.)
* Attention to detail with the demonstrated ability to prioritize and meet deadlines in a high-volume team environment.

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 3 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Lauren Schmidt lauren.schmidt@uiowa.edu

Additional Information

• Classification Title: HR Associate
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 2b

Contact Information

• Organization: Healthcare
• Contact Name: Lauren Schmidt
• Contact Email: lauren-schmidt@uiowa.edu