Human Resources Assistant

Functional Area: Human Resources

Department:
McGovern Institute for Brain Research

School Area: Office of Provost

Pay Range
Minimum: $27.00

Pay Range Maximum: $32.90

Employment Type: Full-Time

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule:

Pay Grade: 5

Posting Description

HUMAN RESOURCES
ASSISTANT, McGovern Institute for Brain Research, to provide high-level administrative and operational support to the
Human Resources Business Partner. This role serves as a key point of contact for general HR inquiries and supports a wide range of HR
activities, including appointments and renewals, onboarding and offboarding, personnel records, recruitment coordination, visa
documentation, employee data tracking, and special projects. Responsibilities include preparing HR correspondence; maintaining electronic
personnel files and HR databases; supporting building access, guest accounts, ID/access updates, and internal systems; tracking postdoctoral
documentation; managing staff affiliate appointments and renewals; maintaining MITemps records; supporting documentation for minors and high
school participants; assisting with J-1 and OPT visa processes; generating reports and tracking documents; and contributing to HR process
improvements. The position requires discretion, sound judgment, strong attention to detail, and the ability to handle confidential
information.

The full job description is available here: https://www.dropbox.com/scl/fi/ffxvh2q09hkig2q0ywy1i/MIBR-HR-Assistant_26-updated.pdf?rlkey=4flrgvu5hgu68zzhqruycy5ii&st=14i1suw3&dl=0

Job Requirements

REQUIRED: High school diploma; a
minimum of three years of relevant administrative or HR experience; excellent interpersonal, customer service, organizational,
time-management, verbal, and written communication skills; the ability to manage multiple priorities with minimal supervision; strong
problem-solving and critical-thinking skills; proficiency with Microsoft Office, Adobe Acrobat, and professional email communication.
PREFERRED: Bachelor’s degree; or familiarity with MIT administrative processes and MIT experience.

This position is in
person 5 days a week, with the option for 1 day remote after a 6-month probationary period.

7/16/2026

Tagged as: Employment