Human Resources Assistant

Reporting to the Associate Vice President of Human Resources, the Human Resources Assistant provides essential administrative and
operational support to the Human Resources department, helping to ensure efficient and compliant HR processes across the University. The
Human Resources Assistant helps foster a positive employee experience by delivering timely, professional support while ensuring adherence to
company policies, employment regulations, and best practices. This role contributes to departmental effectiveness by ensuring accuracy and
compliance.

DUTIES AND RESPONSIBILITIES (including, but not limited to):

Essential Duties:

Administrative & Operational Support

• Provide
  comprehensive administrative support to Human Resources operations and ensure compliance with established policies and procedures.
• Maintain confidential employee information with the highest level of professionalism and discretion.
• Assist with special
  projects, department initiatives, and process improvement efforts.

Communication & Meeting
Coordination

• Utilize Microsoft Teams and Outlook to coordinate meetings, schedule appointments, and facilitate
  employee communications.
• Support one-on-one meetings, small group meetings, and departmental coordination activities.
• Serve as a point of contact for routine HR inquiries and administrative support.

Unemployment Compensation
Administration

• Manage Pennsylvania unemployment compensation claims, including reporting employee separations and
  responding to agency inquiries.
• Gather, review, and submit required documentation to support claims and appeals.
• Request
  relief from unemployment benefit charges when applicable.
• Audit monthly unemployment invoices for accuracy and coordinate timely
  payment processing.

Employee Records & Attendance Management

• Track and maintain attendance
  records for exempt employees.
• Ensure attendance data is accurate, current, and compliant with University policies.
• Provide
  attendance-related reports and documentation as requested.

Annual Communications & Compliance
Initiatives

• Coordinate and distribute annual HR communications, disclosures, and information requests to departments
  and stakeholders.
• Collect, track, and maintain required employee acknowledgments and documentation.
• Support
  University-wide compliance initiatives and annual reporting requirements.

Employee Recognition
Programs

• Administer the annual Eckard Awards program from nomination through award presentation.
• Manage all
  communications related to the awards process.
• Track and organize nominations, compile supporting materials, and provide reports to
  the Associate Vice President (AVP) and award committee.
• Coordinate award recipient information, recognition materials, and event
  logistics for the annual Town Hall ceremony.

Survey & HR Systems Administration

• Develop,
  maintain, and distribute employee surveys using Qualtrics.
• Manage annual compliance and policy acknowledgment surveys, including
  Conflict of Interest Disclosure, Drug and Alcohol Policy Acknowledgment, etc. and other employee engagement, compliance, and
  information-gathering surveys.
• Monitor survey completion rates and generate reporting as required.

HR
Website & Content Management

• Maintain and update HR webpages to ensure information is accurate, current, and
  accessible.
• Coordinate updates to policies, forms, resources, and employee communications.
• Partner with departments to
  ensure consistency of information across HR-related web content.

Accounts Payable & Invoice
Processing

• Process and track departmental invoices in accordance with University procedures.
• Verify
  invoice accuracy and ensure timely submission for payment.
• Maintain records and supporting documentation for audits and budget
  reviews.

Secondary Responsibilities:

• Provide general support to other HR functions including
  Talent Management, Classification and Compensation, HRIS and Benefits.
• Perform other job-related duties as assigned or directed to
  support departmental needs and align with the mission, values and goals of Human Resources and Widener University.

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

• High School diploma or equivalent.
• Two (2+) years of experience in a customer-facing support role. An equivalent combination of
  education and experience may be considered.
• Commitment to accuracy, quality, and attention to detail, with the ability to maintain
  confidentiality when handling sensitive information.
• Excellent verbal and written communication skills, with the ability to
  communicate professionally and effectively with diverse stakeholders.
• Strong interpersonal skills and the ability to build positive
  working relationships across all levels of the University.
• Proficient in Microsoft Office applications, including Word, Excel,
  Outlook, and other business productivity tools.
• Ability to perform accurate and timely data entry while maintaining a high level of
  data integrity.
• Knowledge of database applications and administrative business systems, with the ability to quickly learn new
  software and technologies.
• Ability to work both independently and collaboratively as part of a team in a fast-paced
  environment.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and
  adapt to changing demands.
• Ability to exercise sound judgment, discretion, and professionalism when dealing with confidential
  employee and University information.

Preferred:

• Prior Human Resources experience within a higher
  education environment.

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Position is based in a
  standard office environment.
• Ability to remain in a stationary position, either seated or standing, for extended periods.
• Ability to move throughout the office to access files, operate office equipment, and attend meetings and events.
• Ability to
  occasionally lift, carry, and move materials or equipment weighing up to 25 pounds.

All qualified applicants are encouraged to
apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation,
disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive
community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can
thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons
without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic
information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may
include a partially or fully remote work location, consistent with Widener’s Flexible Work policy.

Widener University, an
independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching,
active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA,
Widener’s main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington.
For more information about the university, please visit our website at www.widener.edu.

EOE
M/F/V/D

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