IT Business Analyst III – Registrar (UPDATED)

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Position Title:
IT Business Analyst III – Registrar
(UPDATED)

Job Category:
Academic Staff

Employment
Type:
Regular

Job Profile:
IT Business Analyst III

Job
Duties:

Attention:

The Office of the Registrar in the Division of Enrollment and Retention at the
University of Wisconsin-Whitewater seeks an IT Business Analyst III (IT072).

Major Function:

The Information Systems
and Business Analyst plays a vital role in supporting student success and the university’s mission through business process analysis,
systems support, and data reporting for the Office of the Registrar. This position is a key partner to faculty, staff and administrators by
managing and supporting the PeopleSoft Student Module, related portals, and third-party software integrations critical to academic and
student services across the university.

The Analyst plays a key role in the planning, implementation, maintenance, and support of
Registrar’s Office technology systems, including software, and data processes. This position participates in the analysis and evaluation of
business processes in the Office of the University Registrar, working closely with the Registrar’s Office team, ITS, Enrollment and
Retention, and campus partners to improve system functionality, maintain data security, and support efficient operations. The Business
Systems Analyst III works with the University Registrar staff to ensure excellent customer service to prospective students and the
University community by performing other duties as assigned.

This position reports to the University
Registrar.

Responsibilities

Data Security, Integrity and Reporting

• Maintain knowledge of PeopleSoft
  security features and functionality.
• Work with ITS to ensure data security and appropriate role access.
• Manage student
  information system access for employees based on job responsibilities.
• Develop, prepare, and distribute reports related to
  enrollment, credit hours, degrees awarded, academic standing, and other student data.
• Maintain reporting schedule and send reports
  for federal, state, and institutional reporting requirements.
• Collaborate with Institutional Research and campus partners regarding
  student information and reporting needs.
• Develop and maintain procedures to ensure the integrity of student data and
  records.

Systems Administration and Technical Support

• Coordinate with other department business analysts and ITS
  regarding system maintenance, development, and user access.
• Develop and maintain knowledge of system interfaces impacting student
  records, including Financial Aid, Admissions, and Student Financials, including documentation of technical procedures and system processes
  to support efficient operations.
• Participates in requirements planning and feasibility determination
• Works on tasks
  including project or functional requirements, functional design, functional configuration, testing, and documentation
• Manage online
  and batch processes for third-party software and student data integrations.

Team and Department Support

• Assist senior
  staff in developing strategic approaches to problem-solving and anticipating issues
• Participate in staff meetings, committees, and
  departmental projects.
• Provide excellent customer service to students, faculty, staff, and campus partners, including training and
  serving as a resource for non-routine problems, processes and policies.
• Work collaboratively with the university community to
  support departmental and institutional goals.
• Participate in training, conferences, and professional development
  opportunities.
• Perform other duties as assigned

CONDITIONS OF APPOINTMENT:

University of
Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally
authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have
questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not
options for work authorization.

Key Job Responsibilities:

• Formulates and defines systems scope and
  objectives through research and fact-finding combined with an understanding of applicable business systems and industry
  requirements

• Trains, serves as a resource, and provides guidance to other IT business analysts on non-routine problems,
  processes, and policies

• May lead cross-functional project teams and may manage portions of the project life cycle. May
  function in project capacities including requirements gathering, functional design, functional configuration, testing, and
  documentation

• Devises or modifies complex information systems including analysis of business and user needs, documenting
  requirements, and revising existing system logic difficulties as necessary

• Determines and recommends programs required for
  optimal problem solution within cost/performance objectives

• Participates in requirements planning and feasibility
  determination

• Assists senior staff in developing strategic approaches to problem-solving and anticipating issues

• Performs analyses and prepares reports to ensure that programs meet or exceed schedule commitments

• May work with
  external vendors or service providers

• Works on tasks including project or functional requirements, functional design,
  functional configuration, testing, and documentation

Department:

Registrar

Compensation:

Well-qualified candidates can expect a starting annual salary within the range of $74,600 –
$85,000.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package,
review the UW System Employee Benefits Brochure.

Minimum Qualifications

• Bachelor’s degree in Computer Science, Information
  Systems, or a related field.
• Strong written, verbal, and interpersonal communication skills.
• Experience handling
  confidential information.
• Ability to manage multiple priorities and work within deadlines.
• Experience with reporting
  software (e.g. Tableau).
• Experience with Excel and/or SQL.

Preferred Qualifications

• Experience analyzing and
  improving business processes.
• Experience with PeopleSoft systems.
• Experience testing and debugging software
  applications.
• Ability to analyze complex problems and develop effective solutions.
• Master’s degree in Computer Science or a
  related field preferred.

Knowledge, Skills and Abilities:

• A strong commitment to excellence in public service and the
  ability to work effectively in a collaborative and culturally diverse environment.
• Willingness and ability to be an active
  participant in following applicable safety rules and regulations including necessary training and drills

How to
Apply:

Only complete application packages will be considered. This includes online submission of the following
documents:

• Cover Letter
• Resume
• Name and contact information for three professional
  references

Contact Information:

If you have questions regarding this recruitment or if you are unable to complete the
application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

For questions regarding this position, please contact:

Melissa
Walton

Waltonm@uww.edu

262-472-1385

To Ensure Consideration:

Applications received by Sunday, July 26, 2026, are ensured full
consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most
qualified applicants will be invited to participate in the next step of the selection process.

CAMPUS
INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in
providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of
Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main
and Rock County campuses. The team provides high-impact practices and academic programs – online and in person – from associate to doctoral
levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation
students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit,
supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access,
more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities – a priority mission since the 1970s.

UW-Whitewater’s campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and
commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors
from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal
outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as
Wisconsin’s Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of
the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that
their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of
applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See
Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and
Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a
contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be
asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an
active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these
same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all
employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For
UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual
Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at
262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a
protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a
workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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