Legal Affairs Coordinator – California Institute of Integral Studies

Position Title: Legal Affairs Coordinator – California Institute of Integral Studies

Location: San Francisco, CA
Category: Staff Positions Job Type: Full-time Posted On: Wed Jul 8 2026 Job Description:

The Legal
Affairs Coordinator assists CIIS executives, directors, deans, and other key stakeholders with legal, contract procedures, administrative,
organizational and research work in a team-oriented and collaborative environment. The position serves as a central resource for contract
administration, legal matter tracking, risk management coordination, regulatory compliance support, and legal operations. The Legal Affairs
Coordinator works closely with University leadership, outside counsel, insurance representatives, regulators, and other stakeholders to
ensure effective administration of the University’s legal and compliance obligations.

A successful candidate is discreet, thoughtful,
analytical, organized, detail-oriented, and possesses exceptional communication and interpersonal skills. Success in this position requires
a positive, energetic attitude, close collaboration with a tight-knit team, and dedicated work ethic with an aptitude for managing multiple
priorities. The incumbent exercises a high degree of independent judgment, discretion, and confidentiality when handling sensitive legal,
employment, financial, compliance, and institutional matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administers the contract policy, its procedures, and compliance.
• Centralizes the administrative oversight of all legal and
  contract matters.
• Supports state authorization processes through preparing and submitting supplemental state
  filings.
• Liaises with outside professionals and key stakeholders by fielding emails and phone communication, calendaring, and
  actions.
• Prepares, edits, and proofreads drafts of legal documents, such as corporation documents, third-party agreements, vendor
  contracts, court-related documents, administrative correspondence, state or federal agency forms, SRO (self-regulatory organization) forms,
  and other documentation.
• Orchestrates comprehensive support in connection with legal, contract, and caseload matters, including
  gathering case data, managing data-room activities, preparing signature packets, and archiving closed case folders.
• Maintains the
  University’s centralized contract management repository, legal records, and document retention systems, including contracts, legal matters,
  insurance certificates, surety bonds, corporate records, and other legal and compliance documentation.
• Collaborates with other
  University executive administrative managers or assistants with a high level of discretion to ensure responses to various open
  matters.
• Serves as the primary administrative liaison with insurance brokers, carriers, third-party administrators, and University
  stakeholders regarding risk management, claims reporting, insurance renewals, certificates of insurance, and policy
  documentation.
• Maintains legal, contract, compliance, and state authorization calendars; tracks filing deadlines, contractual
  obligations, renewal dates, and regulatory requirements; prepares reports, dashboards, agendas, billing reviews, and other departmental
  administrative materials.
• Tracks legal, contract, insurance, compliance, and institutional matters; coordinates collection of
  documentation and updates from stakeholders; and prepares status reports for leadership and outside partners.
• Updates the CIIS
  Connect intranet page dedicated to Legal & Contract Management and to State Authorization (in partnership with the accreditation compliance
  office) to provide visible process resources to the University’s internal community.
• Provides timely notification to insurance
  carriers on potential legal, compliance, and risk management issues.
• Develops and maintains legal affairs procedures, templates,
  workflows, records management practices, and legal technology systems, including electronic signature and contract management
  platforms.

Other related duties as assigned.

Job Requirements:

MINIMUM QUALIFICATIONS

• Bachelor’s degree or equivalent in legal assisting or related field.
• Minimum two or more years of professional experience as
  a legal assistant or legal administrator.
• Comprehension of a variety of legal court documents, including complaints, answers,
  rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and
  correspondence.
• Demonstrated critical thinking, legal research, analysis, attention to detail, and writing skills; and demonstrated
  initiative, time management, and follow-through.
• Computer proficiency in Microsoft Office Suite applications including Word,
  PowerPoint, Excel, and Outlook, as well as document management and other Microsoft technologies.
• Exceptional computer skills with
  the ability to learn new software applications quickly.
• Strong ability to maintain high standards, use excellent judgment and seek
  out ways to contribute and anticipate needs.
• Excellent interpersonal skills, communication skills and the ability to collaborate
  well in a team and a wide range of constituencies in a diverse academic community.
• Familiar with and comfort using evolving
  appropriate AI technologies directly related to the role.

PREFERRED QUALIFICATIONS

• Established
  understanding of Higher-Ed, Labor & Employment, Contract, and litigation laws as they relate to students, employees, individuals,
  partnerships, and corporations.
• Familiarity with various State and Federal Regulations, especially but not limited to California,
  and Federal Department of Education or Labor.
• Awareness or willingness to learn and uphold NCSARA best practices.
• Work
  efficiently with the ability to multi-task while maintaining the highest quality work product.

ENVIRONMENTAL
DEMANDS

Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work
around and with other people.

PHYSICAL ABILITIES

This position requires attention to detail, good memory,
ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for
significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential
functions.

LOCATION

Must be located in the San Francisco Bay Area – In office / hybrid

Additional
Information:

PHYSICAL ABILITIES

This position requires attention to detail, good memory, ability to work under
deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of
the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.

LOCATION

Must be located in the San Francisco Bay Area – preferably onsite, but open to Hybrid or Remote with
demonstration of high work ethic.

NOTES TO CANDIDATE

• Working Conditions Duties
  are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
• Background
  Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment
  background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses,
  or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid
  driver’s license.
• Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently
  be authorized to work in the United States for any employer.
• Relocation Assistance This position is not eligible
  for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

At the California Institute of
Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the
diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive,
equitable, accessible, and welcoming for all.

As an Equal Opportunity Employer we are committed to providing an open, fair,
and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment
extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and
conditions of employment.

CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural
backgrounds, languages, and life experiences that enhance our institutional mission and values.

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