Manager, Student Accounts and Billing

Posting Number: S0407P

DBM Rating

C44

Status of Position

Staff – Full Time

Union: Non-Union

FLSA

Exempt

Position Summary

The Manager, Student Accounts and Billing is responsible for managing the Student Accounts and Billing’s office and overseeing student accounts, non-student receivables, general collections, cash handling procedures, and preparation of receivables-related audit schedules.

Reporting and Supervisory Relationships

1. Direct reporting relationship to the Assistant Controller.

2. Direct supervisory relationship with accounts receivable clerks.

Essential Responsibilities

1. Directs accounts receivable operations, including cash collections, check distribution, credit card processing and refund preparation.

2. Creates electronic preparation of receivables-related schedules, along with coordinating documentation gathering for financial audits with the Assistant Controller and other requesting departments for their specific audit requests.

3. Prepares daily bank deposits and performs Colleague processes to post prior day activity.

Reconciles the general checking account and posts any ACH activity to the general

ledger. Maintains daily reconciliation spreadsheets for all revenues. Prepares daily cash

balance memorandum for administration.

4. Directs College accounts receivable operations. Reviews and approves accounts

receivable billing and collection actions to our collection agencies and the Illinois Office of the Comptroller Local Debt Recovery Program.

5. Performs biweekly Financial Aid posting procedure through the current term and for past

terms. Assures the accurate preparation and

submission of refund files and funding wires to our refund partner.

6. Develops and maintains proper budgeting, fiscal and personnel resources, report

preparation, and management within the assigned area. This includes Colleague term

programming, rebilling and refund formula prior to priority registration.

7. Is an active member of the Tuition Appeal Committee. Participates in reviewing and

decision making for all submitted appeals on a scheduled basis.

8. Analyzes accounts receivable subsidiary ledger for accuracy and reasonableness.

Prepares reports of uncollectible accounts and analyzes outstanding receivables to

determine accounts to write off and amount to include in Allowance for Bad Debt

account.

9. Serves as the Business Office liaison to various College committees, the College Refund

Processing partner and the College payment plan partner.

10. Prepares co-op and chargeback enrollment reports.

11. Performs monthly reconciliations by reviewing the work of the accounts receivable clerks to ensure it is accurate and complete.

12. Develops a competent and efficient account staff by training the staff in new policies and procedures.

13. Performs professional and administrative duties assigned, as appropriate, by the

Assistant Controller in addition to the delineated responsibilities.

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull, or otherwise move objects.

Minimum Qualifications

1. Bachelor’s degree and three to five years of related experience.

2. Accounting coursework or equivalent experience.

3. Demonstrated ability to use computerized accounting systems and spreadsheets.

4. Demonstrated effective oral and written communication skills.

5. Two years of supervisory experience.

6. Demonstrated managerial and analytical abilities.

7. Proficiency with MS Excel.

Preferred Qualifications

1. Five years’ experience in cash management and student receivables management.

2. Experience with Ellucian Colleague or similar ERP system

Anticipated Work Hours and Days

Monday thru Friday, 8a.m. to 4:30 p.m.

Salary: $67,000

Benefits

Medical

Vision

Dental

Flexible Spending Accounts

Life Insurance (at no cost to You!)

Wellness Program

403B/ 457B Retirement Savings

PSC Tuition Waivers

Tuition Reimbursement
Fridays off during the Summer semester
Generous vacation and sick time

and much more!

Special Instructions to Applicants

All applications must be submitted electronically on our website

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