Mechanical Shop Manager (Building Maintenance)

Title: Mechanical Shop Manager (Building Maintenance)

Executive Area: Administration and
Finance

College/School/MBU: Facilities Management

Department: Building Maintenance

Work Location: Amherst

Schedule: Full time

Work Arrangement: Onsite

Job Summary

Reporting to the Assistant Director of Maintenance, the Mechanical Shop Manager manages and
coordinates the daily activities of the Controls, Heating, Air Conditioning, Ventilation, Mechanical and Refrigeration Shops. This manager
serves as the primary contact for university customers with responsibility to communicate work order status, ensure the efficient delivery
of repair services, systems monitoring, preventative maintenance planning, procurement of parts, inventory control and the management and
coordination of work of the technical trades staff for the above-mentioned shops. Mechanical Shop Manager manages third-party service
contractors when the demand for services exceeds the capacity or expertise of existing staff.

Essential
Functions

Ensures that mechanical shop is staffed and organized to maximize the strength of the multiple trade disciplines
and respective technicians.

Collaborate with the support teams including trade supervisors, directors, engineers, user groups and
customers.

Manages backlog levels by trade area. Evaluates, updates and develops new standard procedures to prioritize work and
directs activities. Manages the need for supplemental services, allocation of additional staff, and overtime.

Supervise and/or
coordinates activities of the staff and maintenance personnel engaged in maintenance, renovation, central utility plant/infrastructure
operation, and other facility activities.

Manages after-hours on-call staff, including scheduling, ensuring coverage and serves as a
main contact for emergencies that cannot be addressed by an on-call staff.

In consultation with the Management team, establishes and
documents building needs.

Utilizes in-house and sourced reports, building inspection evaluations, and work order information to
identify and prioritize deferred maintenance projects. Establishes scopes of work and develop estimates for these projects. Assists in the
development of three to five-year deferred maintenance plans.

Working closely with the Energy Management group, provides support and
assists in the development and implementation of the University’s energy conservation programs.

Participates in the review of all
University capital project plans and specifications; determines an impact on operations, maintenance, and available staff
resources.

Leverages key performance indicators (KPIs) to enhance operational efficiency, while managing and evaluating staff
performance and work quality. Develops and implements a strategic University-wide plan for HVACR including control technicians to make
improvements to reduce service calls and elevate customer satisfaction. Fosters a culture of accountability and ownership in all aspects of
work performed.

For renovation and maintenance projects, reviews and/or develops scope of work, cost estimates, schedules,
contingencies, and project risks. Obtains necessary permits and agency approvals required for renovation or maintenance
projects.

Monitors project associated costs, coordinates resources with all parties involved as necessary; documents all scope
changes; tracks KPIs e.g., remaining completion time, estimated cost at completion.

Assures compliance with all Federal, State, Local
and University safety policies, building codes, fire codes, and environmental regulations. Supports training programs for trades employees.

Maintains working knowledge of the management and removal of regulated materials including asbestos, mold, lead, silica, and
PCBs.

Establishes a procurement program to support staff operations with required contract services and materials. Determines the
optimum level of parts and supply inventories. Develops Requests for Proposals and work with purchasing or capital procurement to establish
contracts.

In addition to project budgeting, develops and controls the operating budgets for the shop. Periodically audits work
orders to ensure that labor and material is charged properly.

Ensures that staff are organized effectively, and each member of the
shop is knowledgeable of their assigned responsibilities. Maintains supportive coaching style emphasizing professional development.

Participates in the selection and hiring of staff; supervises, trains, and evaluates assigned staff members; follows progressive
disciplinary procedures in conjunction with management; participates in fact-finding activities and grievances ensuring follow through on
all required procedures.

Implements a formal communications program with key stakeholders. Monitors and tracks customer
satisfaction.

Interacts with Facilities and the campus community in a customer friendly, professional, and cooperative
manner.

Provides support to the department’s continuous improvement program through participation in team meetings and events.
Continuously improves department work methods, procedures, and systems in order to improve the level of services that are provided to the
Campus.

Operates University-owned motor vehicles to various work sites.

Other Functions

Performs other
duties as assigned.

Minimum Qualifications

Bachelor’s degree in Mechanical Engineering, Facilities
Management, Construction Management, or related field and five (5) years of related experience; or an Associate’s degree and seven (7) years
of related experience, or nine (9) years of progressively responsible experience in management, mechanical systems maintenance, HVACR, or
facilities operations.

At least one (1) year of experience must include serving as a manager or supervisor of a moderate-sized
department or unit.

Leadership skills and experience that shows significant accomplishments in improving the operational efficiency
of a large crew.

Experience planning and responding to emergency failures in buildings with technically sophisticated systems and
infrastructure.

Must have thorough understanding of failure modes of Modern Mechanical systems including HVACR, Controls and
components and the consequences of the failures.

Thorough understanding of Planning, Procurement, Scheduling and Field Execution
processes.

Must be able to create a scope of work and be able to read and interpret complex engineering/architectural drawings and
contract documents.

Extensive working knowledge of HVACR, and Controls equipment and computerized systems.

Experience
troubleshooting building and mechanical systems problems and the ability to make recommendations to mitigate systemic
issues.

Demonstrated ability to work without supervision to resolve problems of both a technical and administrative
nature.

Experience managing personnel to include activities such as hiring and interviewing for multiple trades.

Must be
proficient in the use of computers and have skills in MS Office applications such as word processing, spreadsheets, databases, electronic
mail, internet applications and computerized maintenance management software programs.

Must have the ability to positively interact
with a variety of individuals through direct and non-direct interactions and communications to build relationships with a broad spectrum of
customers.

Must have the ability to communicate effectively in both oral and written communication with a diverse audience both
internal and external to the University.

Must have the ability to prioritize the importance of assets and maintenance tasks and link
to strategic goals.

Must possess a current driver’s license.

Must be willing and able to work occasional evening and weekend
hours and be on-call to report to work during emergency closures, inclement weather or significant events that affect campus operations.

Preferred Qualifications

Experience working in a unionized environment.

Experience at a large college or
university or other organization of similar size and complexity.

Familiarity with quality assurance methods.

Demonstrated
experience using programs such as Computer Maintenance Management Systems (CMMS) such as TMA and strong technical skills to work with
database programs and/or enterprise applications.

Knowledge of applicable laws, regulations and nationally recognized standards and
guidelines, as related to OSHA, NFPA, EPA etc.

Familiarity with the International Building Code’s mechanical
provisions.

Working knowledge of AutoCad and the capability to use for take-offs.

Demonstrated skill set for estimating
resource hours, material, and sequencing for maintenance tasks.

Line management experience directly supervising trade crews in a
24/7/365-day operation.

Working Conditions

Work is primarily performed in an indoor university environment
and involves lifting and transporting materials or equipment and general physical activity, including prolonged standing, walking, or
assuming low postures.

Work Schedule and Work Arrangement

Monday-Friday; 7am-3pm

Salary
Information

Pay Grade: PSSAP Grade 30

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Professional Staff Hiring Ranges

Special Instructions for Applicants

This position will remain open
for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is
identified. Interested applicants are strongly encouraged to apply early.

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