Office Administrator

Salary

The annual salary for this position ranges from $52,200 to $55,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

1. Resume
2. Cover letter
3. References (minimum of three)

Purpose of Position

The Office Administrator is responsible for the supervision of the Administrative Assistant II and other departmental support staff. Perform duties related to hiring, budgeting, fund management, purchasing, and complex level decisions exercising initiative and independent judgment. Stays abreast of all UTA policies and procedures in order to serve as backup to any staff member and train new members.

Essential Functions

• Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
• Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department.
• Monitors changes to determine effectiveness.
• Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share).
• May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
• Performs other duties as assigned

Required Qualifications

• Associate’s degree in business, or a related field of study and five (5) years of high-level administrative support including at least two years of employee supervision OR seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree in business, or a relevant field of study.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Excellent written and oral communication skills.
• Ability to multitask.
• Ability to efficiently and interact with faculty and staff members; must possess excellent organizational and document handling skills; must be detail-oriented with accuracy in typing and spelling.
• Ability to utilize Microsoft Office Suite.
• Knowledge to utilize Adobe Suites
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Ability to manage time effectively and prioritize work.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

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