Office Assistant 3

About Eastern Washington University:

Eastern Washington University, a
regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of
higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our
distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of
12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the
innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and
advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern
contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study,
as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal
development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its
commitment to helping undergraduate students learn, grow and succeed by Colleges of
Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction
(CoD).

Money magazine recently named EWU as one of its Best
Colleges in America 2024.

Tribal Land Acknowledgement
At Eastern Washington University,
we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe,
Coeur dAlene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the
cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our
institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students,
staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and
acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here
forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the
dynamic contributions that are shared with our university.

Job Summary:

Introduction/ Job
Summary

The Office of Enrollment Services at Eastern Washington University seeks two (2) part-time Office Assistant III to support Enrollment Business Operations-the behind-the-scenes work that keeps enrollment systems compliant,
coordinated, and functioning effectively.

Enrollment Business Operations designs and maintains the operational processes that enable
Enrollment Services units-including Admissions, Financial Aid, EWU in the High School, Running Start, Summer
Session, and Enrollment Communications-to do their work well. While this role is not student-facing, the accuracy, consistency, and
continuity of this work directly support the universitys ability to serve students equitably and responsibly.

The Office Assistant
III provides administrative and operational support for the Enrollment Services unit. Responsibilities include
front-office support for the AVP office, responding to internal and external inquiries, processing financial and
travel transactions, maintaining confidential records, and assisting with unit-wide events and special projects. The position supports both
routine operational work and time-bound initiatives that are essential to enrollment activity and fiscal compliance.

Working closely
with the Enrollment Administrative Officer & Assistant to the Associate Vice President, the Office Assistant III
helps maintain workflows that ensure operational continuity and institutional reliability. The role collaborates regularly with Enrollment
Services staff, campus partners, and external vendors, requiring clear communication, discretion, and a working knowledge of university
policies and procedures.

This is an in-person position on our beautiful Cheney, Washington campus.

This position is part-time
(up to 950 hours per year), and is well-suited for someone who values purposeful, detail-oriented work that supports a public universitys
mission from behind the scenes. Successful candidates are organized, proactive, and collaborative, with sound judgment, curiosity, and an
appreciation for work that may be largely invisible-but is essential to the institutions success. If you enjoy contributing to meaningful
outcomes without being in the spotlight, this role offers the chance to make a real impact.

The pay for this position is $18 to $20
per hour. PEBB benefits may be available after 6 months of employment.

About Enrollment
Services
Enrollment Services supports Eastern Washington Universitys mission by providing exceptional service to students,
families, faculty, staff, and community partners while contributing to a university centered on student learning and success. As a member of
the Enrollment Services team, youll experience professional engagement and coaching as outlined in the Gallup model, and well work to
identify and develop your strengths as part of a professional growth plan. Our team is one of the most transparent and mission-critical
units on campus, so youll be held to a high standard and encouraged to share your opinion and insights about how we can better serve
students and colleagues. Each team has clear and documented goals and priorities, and while we sometimes have to react to the situations we
encounter, our work is largely proactive. You can trust your team to prioritize efficiency, effectiveness, and employee wellbeing. For more
information about us and all the services we provide, visit our website.

Applications will be accepted until April 5, 2026. All
materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all
backgrounds to apply for this position.

Eastern Washington University provides an inclusive, equitable, and transformative learning
experience, driving the pursuit of knowledge with affordable academic excellence.

Required
Qualifications:

High School Diploma or GED.
Two years of progressively responsible
administrative or office support experience, or equivalent experience.
Demonstrated ability to work respectfully and effectively with
individuals from a wide range of backgrounds, experiences, and perspectives
Ability to manage multiple tasks, maintain attention to
detail, and meet established deadlines.
Ability to communicate clearly and professionally, both orally and in writing.
Ability to
understand and follow ethical standards, regulations, policies, and procedures governing university operations and state resource
management.
Ability to work independently with minimal supervision and collaboratively as part of a team.
Proficiency with standard
office software and technology, including Microsoft Office, Adobe Acrobat Pro, Google Workspace, and routine use of computers and mobile
devices.

Preferred Qualifications:

Associates or Bachelors degree, or equivalent experience.
Experience with Adobe Creative Cloud, Tableau, relational databases, or similar systems.
Experience supporting projects or
administrative initiatives from planning through completion.
Familiarity with Higher Education administrative systems, policies, or
business practices.

Other Skills and Abilities:

Job Duties:

Administrative & Fiscal
Support (30%) Perform skilled administrative and operational support work for Enrollment Business Operations, following established
university and state procedures. Process purchasing and payment transactions using approved methods, including P-Card transactions, purchase
requisitions, invoice processing, and reimbursement documentation. Maintain accurate financial records, track expenditures, and assist with
month-end budget review and reconciliation activities as directed. Maintain P-Card documentation, conduct transaction reviews, and complete
month-end reconciliations for Enrollment Services P-Cards in accordance with policy and documentation standards. Assist with drafting and
processing service agreements, invoices, IDPOs, Journal Vouchers, A19 documents, and staff reimbursements in collaboration with department
partners. Maintain confidential financial and departmental records in compliance with FERPA, document retention schedules, and best
practices. Identify discrepancies or procedural issues related to expenditures or purchasing and communicate concerns to the supervisor for
resolution. Participate in periodic review of departmental procedures and training materials, providing input and identifying opportunities
for updates based on accuracy, efficiency, and changes to policy.Percent of Time: 30

Travel Administration
(Approximately 60%) Provide administrative coordination for Enrollment Services travel activities, with emphasis on Admissions and
Dual Enrollment recruitment travel. Maintain awareness of the units annual travel calendar to support timely planning and coordination.
Communicate with staff regarding travel needs and arrange transportation, lodging, and registrations using university-approved vendors and
protocols. Maintain CTA card documentation and complete timely monthly reconciliations in accordance with departmental and Travel Accounting
requirements. Prepare Advance and Expense reports in the Concur travel and expense management system within established timelines. Compile
documentation and assist with preparation of quarterly or annual recruitment travel reports as directed. Remain current on travel accounting
policies, procedures, and system updates as they relate to assigned duties. Assist with reviewing and updating department-issued travel
training materials to ensure clarity and compliance.Percent of Time: 60

General Office Support (Approximately 10%)
Provide general administrative support for Enrollment Services operations, including drafting correspondence and proofreading
confidential documents and materials. Develop and maintain effective working relationships with Enrollment Services staff, campus partners,
and external vendors. Conduct annual review of unit technology inventory, verify assignments, and coordinate surplus of inactive equipment.
Maintain proficiency with office systems, software, and tools required for day-to-day operations. Provide limited backup support for
front-desk or recruitment-related activities as needed. Perform other duties as assigned within the scope of the classification. Position
Details Part-time, non-student, non-benefited position. Limited to a maximum of 950 hours per year. Schedule to be determined based on
operational needs. This position is primarily behind the scenes and is not a student-facing role. Work is assigned within defined procedures
and timelines and is structured to align with the positions hourly limits.Percent of Time: 10
Conditions of
Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability
for, university funds or other items of value. The offer of employment is contingent upon successful completion and passing of a background
check prior to beginning employment.

This is an in-person position on our Cheney campus.

The successful candidate must be to
submit proof of MMR vaccination or titer, and be able to lift up to 25 pounds.

We are unable to provide
sponsorship at this time.
Salary Information:
The hourly wage for this position is $18.00 (minimum) up to $20.00.
Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date:
03/23/2026
Open Until Further Notice: No
Closing Date: 4/5/2026
Screening to Begin: As applications are
submitted

Special Instructions to Applicants:
Submit your application materials through our online applications portal
provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509)
359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/14567

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