Office Coordinator

Office Coordinator

Job ID: 296457
Location: Augusta University
Full/Part Time: Full
Time
Regular/Temporary:

About Us

Augusta University is Georgia’s innovation center for education and health
care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta
and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia’s
cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to
Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and
world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mis
sion.php make Augusta University an institution like no other.

Augusta University’s distinct characteristics in education and
research include real-world experiences and community engagement, as well as a culture of building community, corporate and government
partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of
Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26
institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence,
Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is
responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are
available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as
stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policym
anual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA
30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Division of
Auxiliary Services is responsible for the management and oversight of Augusta University’s retail activities.

Job Summary

This position is responsible for providing support to department director, by planning, organizing and managing all administrative
functions.

Responsibilities

The responsibilities include, but are not limited to:

Administrative Operations

Provides customer service to students, employees and visitors; responsible for all administrative functions of the department;
performs critical assessment of office operations to ensure efficiency of operations; delegates and prioritizes work requests to staff team;
reviews and approves and records time for staff.

Departmental Operations

Process all department billing to include
Banner billing for taxable and non-taxable accounts; reconcile deposits and departmental financial activities. Duties include monitoring
vendor payments; requisition creation and approval for campus as well as assigned AUMC cost centers; processing check reimbursements, IDRs,
and deposits; p-card management; and other duties as assigned. Process vendor payments and cost transfers for assigned AU Health cost
centers. Create daily and monthly reports that details expenses and revenue of the department; Follows up on work requests to assure
completion in a timely and accurate manner.

Personnel Administration

Trains and supervises support staff within the
department, maintain payroll and leave records, responsible for ensuring staff knowledge of the business processes within the department.
Counsels staff to resolve problems in order to improve competency and efficiency; responsible for timely processing of personnel paperwork
for staff and faculty positions. Initiates all personnel actions including ePARs, employment requests, faculty employment requests,
applicant clearinghouse forms, etc.

Financial Operations

Must be able to get access to P-card for making purchases.
Responsible for managing budgets to include the purchasing of office supplies, equipment, etc. using p-card or departmental requisition;
reviews, authorizes and submits requisition, IDRs, check requests and budget amendments.

Communication & Policy Compliance

Serves as a resource to staff and students to ensure administrative policies and procedures, programs etc., are communicated and
monitored for compliance.

Account Management

Reconciles the departmental accounts including records of deposits and
accounts receivable; Assists department director with managing the financial operations of Copy and Print Services including annual budget
planning, and closely monitoring revenue and expenses; trains staff in policies and procedures.

Other
duties

Responsible for special projects as assigned by the director; performs other functions as requested by the department,
division or the university.

Required Qualifications

Educational Requirements

High School Diploma, GED or
equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible
office support experience OR Associate’s Degree from an accredited college or university with a minimum of six years of progressively
responsible office support experience.

Knowledge, Skills, & Abilities

ABILITIES

Excellent customer
service, interpersonal, multi-tasking, organizational and verbal/written communication skills;

Proficiency with Microsoft Office
(Word, Excel, Access, and PowerPoint) and other computer software/databases.

Ability to coordinate multiple projects simultaneously,
meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent
decisions.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 5

Salary Range: $17.88/hourly –
$21.14/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally
minimum-midpoint) of the position

Recruitment Period: 3/24/26 – Until Filled

Augusta University offers a variety of benefits
to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include
health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation
time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6
months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta
University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check
completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions
that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of
completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a
foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring
the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by
exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a
satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible
for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta
University is a patient-and family-centered care institution, where employees partner everyday with patients and families for
success.

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside
and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal
opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How
To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest
by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background
aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University
Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at
706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS
_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=296457&PostingSeq=1

jeid-a5ac70525246c144b07a3858988a745a

Tagged as: Employment