Office Coordinator II

Position Number: 998440

Department: Mathematics

Salary: $29,392 – $34,210

Remote: No

Job Summary

Serves as the primary administrative support professional for the Department of Mathematics, providing administrative support to the department chair, faculty, and students. Coordinates day-to-day departmental operations and assists with academic, budgetary, personnel, and operational functions while ensuring compliance with university policies and procedures.

Essential Duties

1. Academic Program and Student Support

• Coordinate the department schedule of classes, including schedule entry, revisions, enrollment monitoring, and registration-related processes.
• Maintain student academic records and departmental files.
• Assist students with degree plans, degree evaluations, graduation requirements, course substitutions, and related academic processes.
• Provide information regarding departmental and university policies, procedures, and academic programs to students, faculty, staff, and visitors.

2. Administrative and Office Operations

• Coordinate day-to-day office operations, including maintenance of supplies, equipment, records, correspondence, and departmental communications.
• Manage departmental email, mail distribution, office equipment, and administrative support functions.
• Coordinate departmental meetings, special events, room reservations, and other administrative activities.

3. Budget, Purchasing, and Financial Administration

• Assist with monitoring departmental budgets and university accounts.
• Prepare purchasing and financial documentation, track expenditures, reconcile records, and provide budget information to the department chair.
• Assist faculty and the department chair with purchasing, travel, reimbursements, and other financial processes.

4. Personnel and Departmental Support

• Assist with personnel-related processes, including student employee hiring, onboarding, scheduling, time record monitoring, and training.
• Provide administrative support to the department chair and faculty by coordinating personnel transactions and other departmental processes.

5. Customer Service, Compliance, and Records Management

• Serve as the primary point of contact for the department and provide professional customer service to students, faculty, staff, and the public.
• Maintain departmental records and documentation in accordance with university policies regarding confidentiality, records retention, and student privacy.
• Perform other administrative and operational duties as assigned in support of departmental goals and university initiatives.

Knowledge, Skills and Abilities

Knowledge

• General office administration, clerical procedures, records management, and business correspondence.
• University policies, procedures, and regulations, or the ability to learn and apply them effectively.
• Microsoft Office applications (Word, Excel, and Outlook), Banner, Cognos, DegreeWorks, Adobe Acrobat, and other university software systems.

Skills

• Planning, organizing, and prioritizing work to meet multiple deadlines in a fast-paced academic environment.
• Providing professional customer service and building effective working relationships with students, faculty, staff, and the public.
• Communicating effectively, both verbally and in writing.
• Performing basic mathematical calculations and reconciling financial information.

Abilities

• Interpret and apply policies, procedures, and regulations while exercising sound judgment.
• Maintain confidential records and information with discretion.
• Perform detailed work requiring accuracy, attention to detail, and effective recordkeeping.
• Manage multiple assignments with minimal supervision while adapting to interruptions and changing priorities.
• Operate standard office equipment and maintain electronic files and records.

Minimum Qualifications

A high school diploma or GED certificate is required.

Preferred Qualifications

Three years of administrative support experience in an academic, administrative, or professional office environment is preferred.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at hr@angelo.edu.

Posting Number: S1146P

Desired Start Date: 09/01/2026

Open Until Filled: Yes

Tagged as: Employment